City Clerk

The City of Surrey

Overview

As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation. City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward. Build a City. Build a Future at the City of Surrey.

Employment Status

Exempt – Regular Full-Time

Scope

Reporting to the General Manager, Corporate Services-the City Clerk leads the Legislative Services Division, which acts as a critical link between City Council, staff and the public in ensuring the effective and efficient delivery of the City’s political administration. The City Clerk also leads the team in overseeing records and FOI management and the administration of municipal elections.

Responsibilities

The City Clerk will lead a budget of approximately $5 million and a total of 28 staff.

Key responsibilities include but are not limited to:

    • Developing and overseeing information being presented to Council, Committees, Boards and other stakeholders; i.e., Council correspondence. • Overseeing and ensuring best practices for the recording, preservation, tracking and audit of Council and Committee meeting minutes, relevant municipal documents and corporate records (including Resolutions and By-laws). • Acting as the signing authority for documents as set out in legislation and applicable City Bylaws. • Ensuring that all legal and administrative documents adhere to the standards required by law or by statute within the City. • Serving as the Chief Elections Officer; supports election preparation for local government officials. • Overseeing the administration of oaths, including the process to receive affidavits and affirmations required to be taken under oath. • Overseeing Freedom of Information and Protection of Privacy Act (FOIPPA) compliance and requests. • Overseeing administrative operations, including the records resource centre, corporate mail and the Councillor’s office.Establishing and maintaining exceptional working relationships with Council, senior management, media, unions, staff, elected officials and the public. • Leading all people and culture aspects of the Legislative Services Division, including performance management and succession planning within a unionized environment.

Qualifications

The City is looking for an experienced strategic thinker who can build alliances and strong working relationships with stakeholders throughout the City and region. The ideal candidate shares their values of Community, Innovation, Integrity, Service and Teamwork, and can demonstrate the following qualifications:

    • Bachelor’s degree (ideally in Business Administration, Public Administration, Local Government and/or Legal Administration); a master’s degree would be an asset. • A minimum of 10 years of progressively responsible experience in a related field; experience as a municipal clerk, corporate officer, or corporate secretary would be an asset. • Strong understanding of the municipal and legislative environment, including extensive knowledge of fundamental principles and practices related to the development and adoption of municipal bylaws, policies and procedures. • Strong political and business acumen with an understanding of the challenges and opportunities that municipalities face. • Strong leadership skills with a demonstrated history of building team culture, employee development and performance management initiatives. • Experience preparing and presenting detailed and complex correspondence and records accurately. • Exemplary communication skills, both written and oral. • An innovative and creative service-orientated problem solver. • Analytical and creative with the ability to drive innovative technology, process improvement, and streamline processes to improve services. • High-level organization, prioritization and time management skills with advanced critical thinking abilities.

Other Information

Pay Grade: M6

Pay Rate: $179,115 – $210,723

Closing Date

This job will be posted until February 14, 2024.

Our Values

Integrity – Service – Teamwork – Innovation – Community