Executive Assistant

In this exciting Executive Assistant role, you will have the opportunity to be exposed to many areas as you provide vacation coverage for a large team of EAs and support various executives in need. This is a one year contract to start with possible chance of extension if business and performance align.

Who – The Company: 

Our client, one of Vancouver’s most sought-after companies to work for, with global operations and an impeccable reputation, is seeking an Executive Assistant who is adaptable and driven and thrives in a fast-paced environment.

What- The Role:

This is a fabulous opportunity for a dynamic EA with proven expertise supporting senior executives.

You are the vacation coverage support for Executive Assistants taking their much-deserved vacations. Our client’s EAs are connectors between senior leadership and departmental team needs; principal scheduler, timekeeper, planner, and coordinator to a member of the Executive Team, the Executive Assistant has a vital role in the success of their department. Tasks in this role include (but are not limited to):

• Coordinates Executive’s calendar and contacts and, according to allowed authority, manages Executives email.
• Establishes work priorities and directs assignment of work to various department staff according to scope of allowed authority.
• Coordinates Executive’s calendar and sends meeting invitations and agendas to attendees, books meeting rooms and arranges for IT resources and refreshments in support of efficient meeting facilitation.
• Maintains confidential information for the business, team and leadership and ensures information is handled appropriately.
• Coordinates last minute unforeseen travel, often requiring continuous changes and rescheduling, in conjunction with team of Executive Assistants and according to most Senior Executive travel plan.
• Acts as a communications liaison with Department as required.
• Responds to inquiries or refers them to the appropriate partner.
• Delegates and follows up on action items that fall within realm of responsibility.
• Special Projects as assigned by Executive or your Operations Manager.

Who- the Candidate: 

• 4-5 years’ experience or equivalent in an administrative and or executive support level capacity with increasing responsibilities.
• Excellent business acumen and ability to exercise sound judgment and prioritization.
• Able to observe and maintain the utmost confidentiality.
• Ability to work in a fast-paced environment.
• Experience working with a publicly traded company
  • Inclusion & Diversity: Creates/supports an inclusive environment that values/celebrates differences
  • Integrity/Honesty: Behaves in an honest, fair, and ethical manner
  • Leadership: Is able and desires to lead, influence, and inspire others; motivates, empowers, develops, and directs people as they work
  • Collaboration and Teamwork: Works productively with and supports others to achieve goals; seeks partnerships and diverse perspectives
  • Adaptability/Agility: Tolerates uncertainty and ambiguity and can change priorities in a fast-paced environment
  • Decision Making: Uses logic and reasoning to evaluate alternatives and make effective, timely decisions
  • Strategic Thinking: Sets strategies that are aligned to vision and values of the company to achieve goals/vision/further the mission; considers the ‘big picture’ implications of decisions
  • Resilience: Remains persistent; recovers quickly from setbacks

How much:

$35/hr 4% vacation pay.

Where:

Vancouver, hybrid working model of 3 days onsite in office, and 2 remote. Require some flexibility should the executives’ needs require more onsite presence some weeks. Depending on the executives’ location, work may shift between office locations in Vancouver.

When & How To Apply: 

Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.

If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!