Human Resources & Administration Coordinator

Human Resources & Administration Coordinator
This is an excellent role for a well-rounded HR professional who is passionate about working for a values-based and purpose-driven education in the healthcare research space. You’ll support the organization’s growth by managing essential HR functions, ensuring effective recruitment, taking care of payroll administration, and developing impactful job descriptions.

Who- the Companies:
This organization is widely respected for funding and fostering world-class health research. With significant long-term funding secured, it is poised for continued growth and plans to expand its team to further impact healthcare and scientific research across the country. This is a workplace where you can feel truly proud to contribute, knowing that your work supports vital advancements in health and wellness.

What- the Role:
Our client is looking for a detail-oriented and proactive Human Resources & Administration Coordinator to join their team on a 20-month contract. This role will be instrumental in supporting HR operations, administrative functions, and events planning for a diverse, Canada-wide team. Reporting to the Chief Financial Officer, the Coordinator will work closely with the Board of Directors, senior leadership team, and employees across provinces to streamline HR processes and enhance organizational compliance. The successful candidate will provide essential HR support in recruitment, payroll, employee relations, and governance, ensuring alignment with strategic objectives and regulatory requirements.

Key Responsibilities and Accountabilities Include:

• Recruitment Coordination:
  • Oversee end-to-end recruitment processes, including drafting job descriptions, facilitating interviews, conducting background checks, and preparing employment offers.
  • Manage onboarding and offboarding processes, ensuring seamless transitions for both new and exiting staff members, including IT setup and training.
• Payroll and Benefits Administration:
  • Process and submit payroll for Finance approval, ensuring accuracy and compliance with regulatory standards.
  • Manage employee benefits programs, enrollment, and address inquiries related to health, dental, and other benefits.
• Employee Development and Performance Management:
  • Coordinate professional development initiatives and performance management processes to foster employee growth.
  • Support employee relations by providing guidance on HR policies, and responding to queries from staff.
• Compliance and Record-Keeping:
  • Maintain up-to-date employee records, ensuring confidentiality and compliance with data protection laws.
  • File Work Safe reports for various provinces and assist in updating HR policies, aligning with organizational goals and labor regulations.
• Corporate Governance and Legal Compliance:
  • Support the Board of Directors and Committees by organizing meetings, preparing materials, taking minutes, and managing committee workplans.
  • Collaborate with legal counsel for corporate filings and compliance to meet federal and provincial regulations.
  • Monitor and report lobbying activities at the provincial and federal levels, preparing and submitting necessary documentation.
• Event Planning and Meeting Logistics:
  • Assist in planning and organizing internal and company-wide events, managing venue bookings, catering, and vendor relations.
  • Coordinate logistics for internal and external meetings, including arranging travel and managing event details.
• Other Duties:
  • Provide additional administrative support and assist with projects as assigned, contributing to a positive, organized work environment.

This position is ideal for a candidate who excels in multi-tasking, has strong interpersonal skills, and enjoys working in a collaborative environment to support an organization’s HR and administrative needs across Canada.

Who- the Candidate:
The ideal candidate is a seasoned HR professional with at least 5 years of experience, including recruitment, payroll, and job description development. The role requires a proactive and detail-oriented individual who enjoys managing multiple responsibilities within a collaborative and purpose-driven environment. Nonprofit experience is an asset, and proficiency in French is a bonus.

Note: Candidates must be fully vaccinated against COVID-19.

Where:
This organization is headquartered in Vancouver.  The HR Coordinator will work from the office 3 days a week (please discuss hybrid schedule options with SWIM).

How Much:
Base salary commensurate with experience and skills, likely in the range of $60,000 – $75,000. Please discuss your total compensation expectations with SWIM. Additionally, this organization provides strong health & dental benefits and 4 weeks’ vacation.

When & How to Apply:
This search is moving quickly! SWIM is presenting the profiles of shortlisted candidates directly to the hiring team for review. If you have a Recruiter at SWIM please reach out very soon. If you do not yet have a contact at SWIM Recruiting, please ‘APPLY NOW’ to send us your resume (preferable in Word format as it works best with our internal system).