CLK 12R – Contract Administrator

Posting Title
CLK 12R – Contract Administrator

Position Classification
Clerk R12

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$54,387.32 – $61,395.95 annually

Close Date
10/13/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Legal Services Branch, Business Operations Division

Job Summary

The Team
Be part of the dynamic Contracts and Procurement team, where collaboration thrives among our Contract Administrator, Finance Clerk, and two dedicated Procurement and Contracts Analysts, all under the guidance of our supportive Manager of Procurement and Legal Contracts. This established team plays a crucial role in supporting the Legal Services Branch by ensuring that all procurement activities align with established policies and directives. We celebrate diversity and inclusivity, believing that each unique perspective enriches our mission to deliver outstanding services to the government.

The Role
In this Contract Administrator role, reporting to the Manager of Procurement and Legal Contracts, you’ll provide essential procurement and contract administration support for a variety of programs and initiatives within Business Operations. Your responsibilities will include ensuring that contracts meet legal requirements and policy guidelines, confirming that expenditures are accurately charged, and offering advice to program managers and contractors on contract procedures. You’ll also coordinate the Request for Proposal and Request for Quote processes, prepare award letters, and maintain contract records throughout their lifecycle. We value diverse perspectives and aim to create an inclusive environment where everyone can contribute to our mission of excellence in service delivery.

Qualifications:
Education & Experience

• Secondary school graduation or equivalent.
• Experience in contract administration or procurement administration.
• Experience with administrative, clerical, financial support.

Preference may be given for:

• One (1) year or more experience in contract administration or procurement administration.
• Applicants who have contract administration or procurement administration experience obtained in a public sector environment or similar.
• Diploma, certification, coursework or training in Contract Management.
• Completion of BC Government Procurement and Contract Management training (PCMP) or equivalent.

For questions regarding this position, please contact rebecka.hollstein@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.

Resume: YES- A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Court and Judicial Services