OFF AS 09R – Office Assistant

Posting Title
OFF AS 09R – Office Assistant

Position Classification
Office Assistant R9

Union
GEU

Work Options
Hybrid

Location
Port Coquitlam, BC V3C 4W6 CA (Primary)

Salary Range
$50,190.86 – $56,546.21 annually

Close Date
9/13/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Family Justice Services Division

Job Summary

The Team
At the Port Coquitlam Family Justice Servic e Centreis looking for a dedicated individual to join our established and dynamic team. You will work alongside a compassionate group of professionals, including 1 Office Manager, 1 Office Administrator, 2 Justice Interviewers, 4 Family Justice Counsellors, and 1 Senior Family Justice Counsellor, all under the guidance of our Local Manager. We work closely together, ensuring a welcoming and inclusive environment for all families.

The Role
As the Office Assistant, you will be the welcoming face of our office, engaging with families and individuals seeking Family Justice Services. Under the guidance of the Office Manager, you’ll play a key role in helping clients navigate their needs, providing crucial information, and facilitating appointments to ensure they receive the support they require. Your role also includes providing confidential administrative support to the public and internal office staff, creating electronic client files and offering other administrative supports to staff. You will contribute to the smooth operation of the office by handling daily administrative and business tasks in support of the Office Manager and other staff.

Qualifications:
Education and Experience Requirements

• Secondary School graduation or equivalent (e.g., GED) plus a minimum of 6 months of clerical/administrative support experience; OR
• Experience and/or training in keyboarding, word processing, spreadsheet application, and other standard computer applications including Microsoft Word, Excel, and Outlook.
• An equivalent combination of education and relevant experience may be considered.

Preference may be given to applicants with:

• Client service experience in a human service field (e.g., Indigenous organizations, community services agencies, legal services, court services).
• An administrative certificate or diploma from a recognized post-secondary institution.
• Experience with data entry into a case management system.
• Experience and/or training with filing systems or records management.
• Applicants who self-identify as Indigenous (First Nations status or non-status, Inuit and/or Metis) with the required combination of education and experience.

Proviso:

• Occasional travel may be required (e.g., training, meetings).

For questions regarding this position, please contact LeeAnne.Poole@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work from home up to 2 days a week subject to an approved telework agreement.
An eligibility list may be established for future temporary and/or permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO– Please do not submit a cover letter as it will not be reviewed.

Resume: YES-Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES– You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Court and Judicial Services