Executive Assistant

Our client, a well-established and successful private merchant bank, seeks a well-rounded and career Executive Assistant to primarily support the CEO while providing additional support to the Senior Leadership team. This is an in-office position. We seek an EA who is warm, adaptable, with excellent communication skills and who thrives in a fast-paced setting. Candidates with lending / loan administration experience or experience with SEDAR and SEDI are highly preferred.

Who – The Company: 
Our client is a well-established, successful, and reputable merchant bank with a collaborative and open-door corporate culture.

What- The Role:
This is a fabulous opportunity for a well-rounded administrative professional who enjoys diverse administrative responsibilities in a small, tight knit and collaborative office environment.

• Overseeing all corporate incoming and outgoing communications, including emails, phone calls, and internal correspondence.
• Keeping the executive’s calendar up-to-date, including adding events, rescheduling appointments and providing updates to the team.
• Managing the schedules and communications of key company executives.
• Provide secretarial/administrative support to all members of the team.
• Preparing and circulating documents for meetings and scheduling meetings in calendars.
• Booking travel arrangements (airline tickets, hotels, car rentals etc.).
• Completing expense reports.
• Greeting visitors, oversee incoming and outgoing mail and courier packages.
• Maintain office supplies and equipment, order as needed, general upkeep of kitchen, boardroom.
• Monitor the general email inbox and responding to queries, answering incoming phone calls as needed, arranging repairs and addressing maintenance issues for the office.
• Make SEDAR and SEDI filings as needed.
• Help out with other ad hoc administrative tasks as needed.
• 10% of job will include personal assistant responsibilities, including occasionally helping out with executive personal travel arrangements.

Who- the Candidate: 
Qualified candidates will be self-motivated, friendly, reliable, organized, efficient, and professional, with a team-player mentality. Candidates will have relevant work experience doing administration in a corporate work environment. Excellent communication and interpersonal skills are also important in this position.

• 2 years’ experience in a similar administrative capacity.
• Systems savvy, particularly within Microsoft Office Suite (Excel, Word, Teams, etc.), Zoom, Outlook, itunes.
• Database management (cloud-based sharing platforms).
• Experience in lending is a significant asset, but not required.
• Experience with SEDAR and SEDI is an asset but not required.
• Relevant post-secondary education is preferred.
• Attention to detail and accuracy.
• Ability to work both independently and within a team; detail-oriented, organized, professional, and efficient.
• Excellent communication skills (written and spoken).
• High level of integrity.

How much:
Competitive base salary in the range of $70-80K bonus, extended health

Where:
Downtown Vancouver

When & How To Apply: 
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search.
If you already have a Recruiter at SWIM, please reach out very soon. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!