CLK 12R – Program Assistant (Supervisory)

Posting Title
CLK 12R – Program Assistant (Supervisory)

Position Classification
Clerk R12

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$54,387.32 – $61,395.95 annually

Close Date
9/5/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Health

Ministry Branch / Division
Seniors’ Services Division

Job Summary

The Team
As part of the Seniors’ Services Division at the Ministry of Health, you’ll join a dedicated team of approximately 55 staff members focused on improving care for seniors across British Columbia. Established in December 2021, this team works to promote healthy and active aging, enhance access to primary care and home health supports, and helps seniors remain in their homes longer. You’ll collaborate with policy analysts, directors, and managers, all committed to applying a GBA and Indigenous reconciliation lens to their work. The team’s dedication and effort make a positive difference in the lives of seniors across the province.

The Role
In this role, you’ll manage meeting schedules and keep assignments on track, helping ensure that work progresses smoothly. You’ll have the opportunity to contribute to the well-being of senior citizens across British Columbia while being part of a supportive and collaborative team.

Qualifications:
Education and Experience Requirements

• Grade 12 plus a certificate in office administration or equivalent and 1 year or more of recent related experience; OR
• An equivalent combination of education and experience may be considered.

Recent (within the last 5 years), related experience must include:

• Experience managing executive calendars and meeting requests using Outlook.
• Experience scheduling meetings, travel arrangements, correspondence and records tracking systems.
• Experience drafting, formatting, and proofreading a variety of documents, including correspondence, memos, detailed reports and meeting agendas.
• Experience leading others.
• Experience working in an office setting.

Preference may be given to applicants with any of the following:

• 18 months or more of related administrative experience.
• 18 months or more using Microsoft Office Suite (Outlook, Excel and Word).
• Experience with government Freedom of Information processes.
• Experience with the use and management of a SharePoint Site
• Those who identify as Indigenous (First Nations, Métis or Inuit)

For questions regarding this position, please contact HLTH.SSDHR@gov.bc.ca

About this Position:
There are two (2) full time permanent positions available.
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill current and/or future permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO– Please do not submit a cover letter as it will not be reviewed.

Resume: YES– A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES– You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Health Services