CLK 09R – Administrative Assistant

Posting Title
CLK 09R – Administrative Assistant

Position Classification
Clerk R9

Union
GEU

Work Options
On-Site

Location
Maple Ridge, BC V4R 2S1 CA (Primary)

Salary Range
$50,190.86 – $56,546.21 annually

Close Date
9/3/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Public Safety & Sol General

Ministry Branch / Division
BC Corrections

Job Summary

The Team
The Corrections Branch plays a leading role in the criminal justice system by protecting the community through offender management and control. The Branch manages community work service and supports offenders to make positive changes in behaviour and attitude. Adult Custody is one of two divisions of the Corrections Branch and is responsible for the care of approximately 2,800 male and female inmates throughout BC. The Division operates correctional centres with various levels of security and control for individuals awaiting trial or serving a provincial custody sentence. Adult Custody provides custodial supervision for adults sentenced to incarceration and those remanded to custody.

The Role
The Administrative Assistant positions within FRCC and ACCW Centre’s are primarily responsible for providing administrative, secretarial and clerical support to the centres; Deputy Wardens of Case Management and Classification, Operations and Programs as well as the Assistant Deputy Wardens of Staffing and Standards and Communication. They also provide clerical support as directed to the ADWs of Regulations, ADWs of Programs, Control Supervisor and Shift Scheduling Officer. These positions are required to provide backfill for one another as necessary.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• 2 years of recent (in the last 5 years) administrative support experience.
• Demonstrated intermediate level experience in MS Office Suite, specifically Word, Excel and Outlook.
• Experience dealing with confidential matters using sound judgement, tact and diplomacy.
• Experience working in a correctional centre or within the justice sector.

Preference may be given to applicants with one or more of the following:

• Experience in a Records Management system such as ARCS/ORCS.
• An Office Administration Certificate or equivalent.

For questions regarding this position, please contact Lindsay.Hogan@gov.bc.ca .

About this Position:
There is one (1) full time regular position available.
This position has full time on-site requirements.
An eligibility list may be established to fill future permanent vacancies.
Enhanced Security Screening will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.

Resume: YES- A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Social Services