CLK 12R – Administrative Coordinator

Posting Title
CLK 12R – Administrative Coordinator

Position Classification
Clerk R12

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$54,387.32 – $61,395.95 annually

Close Date
9/6/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Citizens’ Services

Ministry Branch / Division
DMO

Job Summary

MINISTRY OVERVIEW

Dedicated to making life better for British Columbians, the Ministry of Citizens’ Services (CITZ) delivers key services that people rely on. CITZ delivers accessible, multi-channel services, through a single-point-of-contact service approach to people in urban and rural communities through Service BC , and delivers the digital face of government at www.gov.bc.ca . CITZ also provides support for the expansion of high-speed internet connectivity throughout the province, leadership across government to modernize information management and technology resources, trusted data services to government agencies, prompt and relevant responses to freedom of information requests, and statistical and economic research, information and analysis to businesses and the public sector. In addition, the ministry manages the Province’s real estate assets, technology systems and equipment, and leverages procurement to increase business opportunities and create rewarding jobs that contribute to local economies and benefit individuals, families, and communities.

A service-focused organization, CITZ strives to be a great place to work, where all employees feel both engaged and motivated to do their best.

The Team
You’ll be joining the Deputy Minister’s Office, a well-established team consisting of three key roles: the Administrative Coordinator, the Executive Coordinator, and the Director of Executive Operations. Our team works closely together to ensure that documents for the Deputy Minister and Minister are processed efficiently. We also collaborate with the Minister’s office, senior executive offices, and various correspondence units across government. We value clear communication and teamwork, creating a supportive environment where your work truly makes an impact.

The Role
In this role, you’ll provide essential executive coordination and confidential administrative support for the Deputy Minister’s office. You’ll work closely with the Minister’s office and senior executive offices to manage correspondence and prepare materials for high-level meetings. Additionally, you’ll handle office administration, technical support, records management, facilities, and asset management, and oversee eApprovals and CLIFF programs. Your work directly supports CITZ’s mission to offer excellent service and create a motivated, engaged workplace. If you thrive in a dynamic, fast-paced environment and have a keen eye for detail, this role offers the chance to set administrative standards, be a key advisor, and make a real impact.

Qualifications:
Education and Experience Requirements

• Secondary School graduation or equivalent.
• One (1) year related administrative experience in an office environment;

Related administrative experience must include each of the following:

• Experience typing, proofreading and formatting a variety of documents.
• Experience coordinating material and using tracking systems to ensure material is completed within due dates.
• Experience with records management.

Preference may be given to applicants with the following:

• Certificate or coursework in business or office administration.
• Experience scheduling meetings and managing calendars.
• Experience with CLIFF records management system.
• Experience using the eApprovals document approval system.

For questions regarding this position, please contact Jeannette.Cook@gov.bc.ca .

About this Position:
An eligibility list may be established to fill both current and/or future permanent vacancies.
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO-Please do not submit a cover letter as it will not be reviewed.

Resume: YES-Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES-You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services