ADMN O 18R – Coordinator, Corporate Development

Posting Title
ADMN O 18R – Coordinator, Corporate Development

Position Classification
Administrative Officer R18

Union
GEU

Work Options

Location
Vancouver, BC V6B 0N8 CA (Primary)

Salary Range
$64,123.59 – $72,674.35 annually

Close Date
9/5/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Destination BC Corp.

Ministry Branch / Division
TACS / Destination BC

Job Summary

Position: Coordinator, Corporate Development
Classification: AO 18
Salary:$64,123.59 – $72,674.35
Status:Full time, permanent
Location:Vancouver, BC
Work Option: Hybrid and Onsite as needed

Flexible work options are available, subject to an approved telework agreement; Hybrid work is available for employees residing within the Vancouver, Coast and Mountains (VCM) region and enables employees to telework from their home up to 3 days a week with in office days on Wednesdays and Thursdays.

Closing Date:September 5, 2024 at 4:00pm
Position #: 00100503
Competition#: DBC 2024-19

If you are interested and you meet the selection criteria, please respond to this link with your cover letter and CV prior to 4 PM September 5, 2024.

You must be a Canadian citizen or permanent resident to apply for this full-time opportunity.

The initial salary for this position will start at the beginning of the listed salary range with the opportunity to advance up the pay grid in annual increments. An eligibility list may be established.

Destination BC is recognized globally for our strong, authentic brand, our award-winning creative and leading-edge marketing, and our destination management strategies. We work hard, play to our strengths, support each other unreservedly, and consider it a privilege to share the transformative power of BC’s experiences with the world. We offer the opportunity to love what you do by engaging in exciting and innovative work and immersing yourself in a collaborative work culture that is committed to empowerment and employee learning and development. Our primary workplace model is a combination of in office and work from home based on a split week giving you the best of both worlds.

Destination British Columbia (Destination BC) is a Provincially funded, industry-led Crown corporation that supports a strong and competitive future for BC’s tourism industry through a combination of global marketing, destination development, industry learning, cooperative community-based programs, and visitor servicing. Destination BC’s programs help to improve the visitor experience, support businesses and communities across the province, and strengthen BC’s worldwide reputation as a destination of choice. For more information about Destination BC’s programs and services, please visit www.DestinationBC.ca .

Destination BC is committed to ensuring diversity, equity, and inclusion within our organization and in all aspects of our work, and welcome applications from all qualified job seekers. If you are an applicant with a disability, we will ensure workplace accommodations are in place to enable you to do your best work.

A safe and respectful workplace for all employees is a leading priority for our organization, and as part of this, we are committed to the health and safety of our employees, industry partners, sub-contractors, and community.

For inquiries regarding accommodation requirements, or to learn more about our commitment to the health and safety of our employees, please contact dbccareers@destinationbc.ca. For more information about Destination BC’s programs and services, please visit www.DestinationBC.ca .

Indigenous Applicant Advisory Service is available to applicants who self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor, by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.

PURPOSE OF POSITION

The Corporate Development division supports insight-driven and strategic decision-making by Destination BC and its partners, while ensuring the efficient and effective operation of the corporation. Program areas include Corporate Services, People & Development, Research & Analytics, and Corporate Communications.

Reporting directly to the Chief Financial Officer, the Corporate Development Coordinator provides support to the Corporate Development division and is responsible for maintaining strong relationships with Destination BC colleagues and partners, providing information management and project support, facilities and asset management, providing administrative oversight for program’s budget tracking, forecasting and reporting, invoice and contract management, ensuring compliance with program guidelines, and the coordination of meetings and industry events as needed.

SPECIFIC ACCOUNTABILITIES

Prepares, monitors and tracks complex contracts, ensuring compliance with established policies; liaises with contractors to provide general work direction & ensure delivery of services in accordance with contract terms and conditions; resolves routine issues and escalates non-compliance;

Carry out planning, implementation, and delivery of assigned portions of a project as a formal project team member; support colleagues in development of formal project documentation (e.g., project brief, project charter, status reports, timelines/Gantt charts, budget trackers, etc.);

Plans, develops and implements a series of tracking and reporting processes to monitor program and project results;

Develops and maintains the information management processes and procedures to enhance Destination BC’s operational efficiency;

Develops and delivers information management training and provides advice and direction as required;

Provide support on procurement processes, including Requests for Proposals and Requests for Qualifications.

Works closely with other Destination BC divisions and program to ensure the efficient exchange of information to support corporate reporting such as Service Plans, Annual Service Plan Reports and Carbon Neutral reports.

Liaises with other Destination BC program areas (i.e. Global Marketing, Destination Development, People & Development, etc.) and shares relevant information to facilitate increased collaboration and alignment.

Coordinates and organizes delivery of workshops, training sessions, meetings, and conferences within the Corporate Development division.

Monitors budgets, prepares month and quarter-end variance reports, processes invoices and monthly purchase card reconciliations, and applies appropriate coding and backup coverage;

Leads the Corporate Development division with quarterly financial reporting & annual business planning processes along with each program’s respective financial authority;

Proactively identify and act on opportunities to improve processes, procedures, and documentation for the unit;

Determines the need for, recommends purchase of, and coordinates the acquisition, transfer and disposal of assets including office supplies.

Undertakes facilities planning and provides recommendations on space requirements, office renovations, relocations, maintenance and services

Provide support as required on corporate and divisional projects and program priorities;

Represents Destination BC at conferences, seminars and workshops as required

Other related duties as required

JOB REQUIREMENTS

Diploma in marketing or business and a minimum 3 years’ experience in a tourism related field; or an equivalent combination of education and experience;

Minimum 2 years’ experience stakeholder relations development and maintenance;

Minimum 2 years’ experience in logistics/planning/organization;

Knowledge of project management and change management principles and practices;

Proven experience developing contracts and contractor relationship management;

Proven experience managing and reporting on budgets, forecasting and financial tracking;

Demonstrated experience in preparing written reports and presentations;

Demonstrated experience in desktop applications including spreadsheets, database maintenance, presentation software and word-processing (MS Office preferred)

Experience using SAP BusinessByDesign or an Information Management System will be considered an asset

COMPETENCIES

• Managing Organizational Resourcesis the ability to understand and effectively manage organizational resources (e.g. people, materials, assets, budgets). This is demonstrated through measurement, planning and control of resources to maximize results. It requires an evaluation of qualitative (e.g., client satisfaction) and quantitative (e.g., service costs) needs.
• Results Orientationis a concern for surpassing a standard or excellence. The standard may be one’s own past performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has set; or even improving or surpassing what has already been done (continuous improvement). Thus, a unique accomplishment also indicates a Result Orientation.
• Planning, Organizing and Coordinatinginvolves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. It also involves monitoring and adjusting work to accomplish goals and deliver to the organization’s mandate.
• Flexibilityis the ability and willingness to adapt to and work effectively within a variant of diverse situations, and with diverse individuals or groups. Flexibility entails understanding and appreciating different and opposing perspectives on an issue, adapting one’s approach as situations change and accepting changes within one’s own job or organization.
• Service Orientationimplies a desire to identify and serve customers/clients, who may include the public, co-workers, other branches/divisions, other ministries/agencies, other government organizations, and non-government organizations. It means focusing one’s efforts discovering and meeting the needs of the customer/client.
• Teamwork and Co-operationis the ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals. It includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.
• Problem Solving/Judgementis the ability to analyze problems systematically, organize information, identify key factors, identify underlying causes, and generate solutions.

Indigenous relations behavioural competencies

• Self-discovery and Awarenessmeans understanding one’s thoughts, feelings, values, and background and how they impact the success of the interaction and relationship, or how they may influence one’s work. It is recognizing one’s own biases by tracing them to their origins, through reflection and by noticing one’s own behaviour-and then intentionally seeking a way forward that positively impacts the interaction and relationship. It means maintaining new ways of thinking and acting when situations become difficult or uncertain, or in times of urgency.

ORGANIZATION CHART

Vice-President, Corporate Development

Chief Financial Officer

Controller

Coordinator, Corporate Development

HOW TO APPLY & APPLICATION REQUIREMENTS:

To be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined in the job requirements section above. Applicants selected to move forward in the hiring process may be assessed on the knowledge, skills, abilities and competencies as outlined in the above Job Description. A Criminal Record Check (CRC) will be required.

A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

A resume is required as part of your application. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses to this questionnaire will be used to shortlist applicants against the job requirements.

Please allot approximately 30 minutes to complete the application.

Only applications submitted using the online application portal will be accepted.

Job Category
Administrative Services