CLK 15R – Office Manager

Posting Title
CLK 15R – Office Manager

Position Classification
Clerk R15

Union
GEU

Work Options
Hybrid

Location
Surrey, BC V4P 1M5 CA (Primary)

Salary Range
$59,015.56 – $66,749.47 annually

Close Date
9/3/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Children & Family Development

Ministry Branch / Division
Service Delivery Division

Job Summary

The Team
At Surrey North Administrative Team, you will join an established and dynamic group that includes four (4) Team Assistants and one (1) Office Assistant under the guidance of the Office Manager. This team plays a crucial role in supporting front-line Social Workers, Cliniciansand other professionals dedicated to serving vulnerable children, youth, families, and the community. The Office Manager is integral to the smooth operation of various service lines, making a significant impact in our mission to deliver essential services.

The Role
As the Office Manager, you will be at the heart of a forward-facing office dedicated to delivering a wide range of supports and services to children, youth, and families in North Surrey. This position offers a unique opportunity to make a tangible impact in your community by assisting those who need it most. With a fantastic location next to King George Skytrain Station, on-site gym, and a variety of coffee shops, restaurants, and essential services just steps away, you will enjoy both a fulfilling career and a vibrant work environment.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• Minimum 6 months’ experience as an Office Manager.
• Experience leading others.
• Experience providing administrative and financial support services for a group of staff.

Preference may be given to candidates with one (1) or more of the following:

• Supervisory experience in the Social Services sector.
• One (1) or more years’ experience as an Office Manager.
• Experience using and training staff on the use of the following:
o MIS (Management Information System)
o CARIS (Community and Residential Information System
o ICM (Integrated Case Management system).
o Records Management Systems (i.e. CRMS – Corporate Records Management System).
o TALM (Time and Leave Management).
o Security Access/MAC (Move, Add, Change) Requests.
o CAS (Corporate Accounting System) Oracle System.

For questions regarding this position, please contact Pamela.Minhas@gov.bc.ca .

About this Position:
Currently there is one (1) permanent opportunity available in Surrey.
Flexible work options are available; this position may be able to work two (2) or more days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill both current and/or future permanent vacancies.
A Criminal Record Check (CRC) and Criminal Record Review Act Check (CRRA) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Social Services