CLK 15R – Office Manager

BC Public Service

Posting Title
CLK 15R – Office Manager

Position Classification
Clerk R15

Union
GEU

Work Options
Hybrid

Location
Delta, BC V4L 2M1 CA
Langley, BC V3A 8T1 CA
Multiple Locations, BC CA (Primary)
Surrey, BC V4P 1M5 CA
White Rock, BC V4B 4M2 CA

Salary Range
$59,015.56 – $66,749.47 annually

Close Date
6/24/2024

Job Type
Temporary Assignment (TA)

Temporary End Date
2/9/2026

Ministry/Organization
BC Public Service -> Children & Family Development

Ministry Branch / Division
South Fraser

Job Summary

Bring your administrative leadership to this fast paced environment.

The Ministry of Children and Family Development has an exciting opportunity for an Office Manager to support a large branch with seven program areas: Children and Youth with Support Needs, Child Protection, Guardianship, Family Services, Resources, Permanency and Adoption, Child and Youth Mental Health, and Youth Probation.

As the Office Manager, you provide support to branch management and staff and coordinate office administration functions, human resources, payroll, records management, facilities and asset management. Your expertise in government procedures and strong attention to quality will help you coordinate the management of all records and documentation for the branch including the ARCS/ORCS record management system.

Utilizing your good judgement and initiative, you oversee the support and effective organization of clerical, professional and excluded staff. A key member of the team, you will supervise staff in their assignment of work, development and evaluation of performance plans and approval of leave. Your strong service orientation and outgoing personality will be a positive asset to achieving goals in this high volume work environment. You possess excellent interpersonal communication skills and the ability to handle complex and sensitive issues with diplomacy and sound judgment.

Job Requirements:

  • Certificate or coursework in a related field such as business or office administration and 1-year related experience; OR
  • Secondary School graduation (Dogwood, GED) and 2 years related experience; OR
  • Evergreen and 3 years related experience; OR
  • An equivalent combination of education and experience may be considered.

Related experience includes the following:

  • Experience providing administrative and financial support services for a group of staff.
  • Experience leading others.

Preference may be given to applicants with one or more of the following:

  • Six (6) months or more experience in supervising staff, scheduling staff, allocating work duties, managing employee performance, and delivering training and direction.
  • Experience using MCFD & PSA applications: Integrated Case Management (ICM) and/or Management Information Systems (MIS) computer applications, Time and Leave Management System (TALM) and/or Electronic Document Records Management Systems (EDRMS).

For questions regarding this position, please contact Rosan.Devkota@gov.bc.ca .

About this Position:
This position is a Temporary Assignment with the possibility of extension and/or the position becoming permanent.
Multiple temporary positions available.
Flexible work options are available, this position may be able to work up to two days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, itmay notbe used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.

Additional Information:
A Criminal Record Check (CRC) will be required.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.

Job Category
Administrative Services, Social Services