Executive Assistant

Our client is seeking a well-rounded Executive Assistant who will play a vital role in providing efficient, organized, and proactive administrative support to the President of this reputable organization. This individual will be instrumental in ensuring smooth operations across both business and personal matters, contributing to the overall effectiveness of the executive leadership team. The ideal candidate will be highly resourceful, adaptable, and able to handle a wide range of responsibilities with precision and professionalism.

Who- the Companies:
The company in question began as a family-owned operation and has since expanded to become a recognized leader in its industry. The business is known for fostering a close-knit, supportive environment where employees are valued as part of the team. With a modest-sized office in Richmond, the company typically operates with a small group of professionals, making this role perfect for someone who thrives in a focused, low-traffic setting and enjoys working in a quieter, highly productive atmosphere.

What- the Role:
Our client is seeking a new Executive Assistant to support the President of the company. We are seeking an adaptable and highly efficient Executive Assistant to provide multifaceted support to the President of a dynamic company. This individual will be at the center of both the business and personal spheres of the President’s life, ensuring operations run smoothly in a fast-paced, ever-changing environment. You will be relied upon to manage everything from day-to-day administrative tasks to complex travel arrangements and confidential business matters, all while maintaining a high level of professionalism and discretion.
Key responsibilities and accountabilities will include:

• Executive and Personal Support: Provide comprehensive administrative assistance, managing the President’s calendar, drafting correspondence, and organizing personal projects.
• Expense Management: Oversee and prepare the President’s expense reports, ensuring accuracy and timeliness.
• Report and Presentation Support: Assist with the preparation of key business documents, including drafting reports, presentations, and meeting agendas.
• Scheduling and Appointments: Manage and coordinate a busy calendar, ensuring appointments, meetings, and events are efficiently scheduled.
• Travel Coordination: Handle intricate travel logistics, including flight bookings, hotel accommodations, and transportation arrangements, along with any special requests the President may have.
• Confidential Correspondence: Ensure sensitive communications are handled with the utmost discretion, maintaining confidentiality.
• Event and Trip Logistics: Plan and organize business-related events, conferences, and corporate travel, including venue booking and coordinating necessary resources.
• Ad-hoc Administrative Tasks: Provide flexible support for projects as they arise, managing competing priorities and adjusting to changing needs.

Who- the Candidate:
We are seeking a seasoned administrative professional with organizational and attention to detail skills to step into the role of Executive Assistant to the President.

The ideal candidate will have 5 years of executive support experience, with advanced proficiency in Microsoft Office Suite, Adobe Acrobat, and SharePoint. They will possess strong written and verbal communication skills, excellent organizational abilities, and a commitment to confidentiality. A natural problem-solver, they can manage multiple priorities, meet deadlines, and handle both business and personal tasks seamlessly. Experience with event coordination, legal terms, and contract management is essential. The candidate will be proactive, self-motivated, and able to collaborate effectively with both internal and external stakeholders.

Where:
Richmond. The Executive Assistant will work from the office ~2-3 days a week (please discuss hybrid schedule options with SWIM).

How Much:
Base salary commensurate with experience and skills in the range of $75,000 – $85,000 – please discuss with SWIM. Additionally, this organization provides a discretionary bonus, health & dental benefits and 3 weeks’ vacation.

When & How to Apply:
Swim Recruiting is presenting shortlisted candidate profiles directly to the hiring team for review. There will be a 2-step interview process.   Please do not hesitate to apply if you are qualified, interested, and would like to discuss further! The confidentiality of currently employed candidates will be highly respected by SWIM and by our client. If you already have a Recruiter at SWIM, please reach out to them directly. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!