EXEC ADMIN – Executive Administrative Assistant

Posting Title
EXEC ADMIN – Executive Administrative Assistant

Position Classification
Executive Administrative Asst

Union
N/A

Work Options
Hybrid

Location
Kamloops, BC V2H 1B7 CA
Multiple Locations, BC CA (Primary)
Victoria, BC V9B 6X2 CA

Salary Range
$61,966.26 – $70,087.08 annually

Close Date
11/28/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Ministry of Forests

Ministry Branch / Division
BC Wildfire Service

Job Summary

The Team:
The BC Wildfire Service ‘s Executive Leadership Team is comprised of an Assistant Deputy Minister, Executive Director and 6 Directors. They are responsible for providing strategic direction to the organization, engaging with partners, and delivering on Ministry, Minister’s Office, and Premier’s Office initiatives on the four pillars of emergency management. To perform this work successfully, they require critical administrative support from the Executive Administrative Assistant, Executive Coordinator and Divisional Administrator.

The Role:
The Executive Administrative Assistant (EAA) is the organizational backbone of the Assistant Deputy Minister and other executive staff. Working under limited supervision, the EAA manages the daily operations of the ADM’s office from document approvals to travel logistics in a rapidly changing environment. This dynamic role provides an opportunity to gain exposure to business within the BC Wildfire Service, the Natural Resource Sector and Emergency Management within British Columbia.

Qualifications:
Education and Experience Requirements

• Grade 12 plus a certificate in office/business/public administration, other degree, or equivalent
• 3 years’ experience using Microsoft Office suite (Word, Excel, Outlook, PowerPoint, Teams, etc.)
• Experience working in a confidential office capacity
• Experience performing administrative duties including but not limited to managing staff and/or supervisor schedules, booking meetings and supporting meeting logistics
• Experience with booking and making travel arrangements
• A combination of education and experience may be considered

Preference statement(s)

• Experience supporting a senior executive in Municipal, Provincial or Federal government
• Experience with BC Public Service business applications (e.g., iExpense, e-Approvals, CLIFF)
• Experience working in the Ministry of Forests

For questions regarding this position, please contact courtney.hawkins@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
Flexible work options may not be available during emergency operations response periods.
This position is excluded from union membership.
An eligibility list may be established to fill both current and/or future permanent vacancies.
Kamloops is surrounded by over one hundred lakes as well as the North and South Thompson rivers. Water-based activities are very popular, such as fishing, kayaking, canoeing, rafting, tubing, skiing, snowmobiling, and ice-fishing. Kamloops has a very strong First Nations culture.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Natural Resource Sector, Scientific and Technical

Additional Information