BAND 2 – Manager, Executive Operations

Posting Title
BAND 2 – Manager, Executive Operations

Position Classification
Band 2

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$76,500.09 – $108,100.23 annually

Close Date
11/27/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Emerg Mgt, Climate Readiness

Ministry Branch / Division
Deputy Minister’s Office

Job Summary

The Team
The Deputy Minister & Associate Deputy Minister’s Office is a highly collaborative and supportive team of professionals, working closely with senior executives, including the Deputy Minister, Associate Deputy Minister, and Assistant Deputy Ministers. As a team, they provide critical high-level support to leadership, ensuring smooth operations and effective decision-making at the senior executive level. The team’s inclusive and cooperative environment values diverse perspectives, making it an ideal space for those who thrive in a collaborative and dynamic work culture.

The Role
The Manager, Executive Operations is responsible for overseeing the assignment and movement of materials for executive teams, playing a key part in supporting important ministry initiatives and operations. By ensuring the smooth functioning of the ministry, this position directly contributes to better support for British Columbians, particularly in times of emergency. For the right person, this challenging role offers the opportunity to work alongside skilled senior executives and government professionals, with opportunity for personal and professional growth. It’s an inspiring opportunity to be part of impactful work that makes a difference in people’s lives.

Qualifications:
Education and Experience Requirements

• Degree in public administration, business administration, or related field, AND
• A minimum of three (3) years related experience.
• An equivalent combination of education and experience maybe considered.

Related experience must include three (3) years in each of the following:

• Experience in a senior administrative role working in an executive office.
• Experience developing, managing and providing direction on briefing materials, reports and correspondence.
• Experience developing and implementing administrative processes.
• Experience developing and maintaining good working relationships with senior-level colleagues, technical staff, and partners.
• Experience dealing with highly confidential and sensitive issues.

Preference may be given to candidates with:

• Experience supervising staff.

Applicants must be willing and able to:

• Work flexible hours and be available during emergency activations 24/7 as needed.

For questions regarding this position, please contact Jennifer Stonnell .

About this Position:
Flexible work options are available; this position may be able to work a few days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Leadership and Management

Additional Information