FO 15R – Finance and Administrative Coordinator

Posting Title
FO 15R – Finance and Administrative Coordinator

Position Classification
Financial Officer R15

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$59,015.56 – $66,749.47 annually

Close Date
11/19/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Ministry of Finance

Ministry Branch / Division
Assistant Deputy Minister’s Office/Policy and Legislation Division

Job Summary

The Team
The Assistant Deputy Minister’s Office (ADMO) is an established and dynamic team of eight dedicated staff members who manage the division’s essential operations, including correspondence, human resources, records, financials, FOI requests, facilities, and other administrative needs. As part of a division of approximately 65 staff, you will work closely with the Divisional Operations Manager and supervise one team member. This diverse team thrives on collaboration and mutual support, ensuring that all deliverables are met effectively while fostering an inclusive and welcoming environment.

The Role
As the Finance and Administrative Coordinator, you will manage monthly budget forecasting and variance reporting, handle FOI requests, oversee contract management, and manage tools and facilities for the division. This position offers a unique opportunity to join a team that has been recognized as a 2024 Top Work Unit Award recipient. With a variety of responsibilities and dynamic priorities, each day brings new challenges and opportunities, making this a team-oriented and engaging position where your contributions will support essential operations.

Qualifications:
Education and Experience Requirements

• Certificate or credential in financial management and 1 year related experience; OR
• Secondary School graduation (Dogwood, GED) and 2 years related experience; OR
• Evergreen and 3 years related experience; OR
• An equivalent combination of education and experience may be considered.

Related experience includes the following:

• Experience in budget development and monthly financial forecasting preparation.
• Experience coordinating the assembly of financial data for budget preparation and reconciling discrepancies.
• Experience preparing and presenting financial reports/summaries.
• Experience managing a diverse workload and responding to service requests.

Preference may be given for:

• Experience working with confidential information and in time sensitive environments.
• Supervisory experience.
• Contract development and contract management experience.

For questions regarding this position, please contact Jannea.Bridge@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Finance

Additional Information