CLK 12R – Records – Freedom of Information (FOI) Coordinator

Posting Title
CLK 12R – Records – Freedom of Information (FOI) Coordinator

Position Classification
Clerk R12

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$54,387.32 – $61,395.95 annually

Close Date
11/14/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Ministry of Forests

Ministry Branch / Division
Deputy Minister’s Office – Executive Services

Job Summary

The Team:
At the Ministry of Forests, our FOI Records Management Team is a small, well-established, and close-knit group known for its efficiency and focus. With a Manager, Team Lead, two FOI Coordinators, and an Information Access Analyst, this team plays a vital role in managing records and fulfilling FOI requests across the Ministry. Working alongside program staff and FOI Analysts, our team is highly communicative, approachable, and passionate about making a difference through meticulous records management and service excellence.

The Role:
This role is a great opportunity to dive into the world of records management, helping to coordinate FOI requests, stay organized with follow-ups, and communicate clearly to ensure information is delivered on time. You will play a key part in supporting citizens and clients by making sure FOI requests are handled accurately and in line with FOIPPA standards. As part of our small, dedicated team, you will collaborate with a range of Ministry staff and program areas and learn how things work behind the scenes in a Natural Resource Ministry – an ideal entry-level role for building valuable skills in government service and customer support.

Qualifications:
Education and Experience Requirements:

• Secondary school graduation or equivalent.
• Minimum one (1) year of experience working with either:
  • the Freedom of Information and Protection of Privacy Act (FOIPPA) and other regulations, policies, and procedures related to the collection, use and disclosure of information; OR,
  • the Information Management Act (IMA) and other regulations, policies, and procedures related to records and information management in a corporate setting.
    Note: preference may be given to an applicant with a minimum of one (1) year of experience with both FOIPPA and IMA.
• Minimum of one (1) year of experience working in a high-volume, customer-service environment.
• Preference may be given to applicants with Content Manager (TRIM), CLIFF and/or SharePoint experience.

For questions regarding this position, please contact Danielle.Woodcock@gov.bc.ca .

About this Position:
There is currently one (1) permanent, full time position available in Victoria.
Flexible work options are available; this position may be able to work up to one (1) day at home per week subject to an approved Telework Agreement.
Employees of the BC Public Service must be located in BC at the time of employment.
An eligibility list may be established to fill future temporary and permanent vacancies in Victoria.
A Criminal Record Check (CRC) will be required.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award winning employer and offers employees competitive benefits , great learning opportunities and a chance to engage in rewarding work with exciting career development options. For more information, visit What the BC Public Service Offers .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history, including job titles, start and end dates (month and year) and your job related responsibilities for each job in your employment history, and any relevant information that relates to this position.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Communications, Executive, Natural Resource Sector, Policy, Research and Economics

Additional Information