CLK 15R – Operations Assistant

Posting Title
CLK 15R – Operations Assistant

Position Classification
Clerk R15

Union
GEU

Work Options
Hybrid

Location
Surrey, BC V4P 1M5 CA (Primary)

Salary Range
$59,015.56 – $66,749.47 annually

Close Date
11/1/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Independent Investigations Office

Job Summary

The Team
The Corporate Services team at the Independent Investigations Office (IIO) is a well-established group dedicated to supporting the IIO’s mission to enhance public trust in police accountability. This diverse team includes roles such as a Director, Manager, Financial Officer, HR Assistant, HR and Training Coordinator, Finance and Administration Clerk, Systems Analyst, and Technical Support Analyst, all working together to ensure the IIO can meet the needs of British Columbia’s communities. By fostering a collaborative and inclusive environment, the team ensures every member can contribute meaningfully to their important work overseeing police conduct and promoting transparency.

The Role
This role involves managing all aspects of vehicle administration-from maintenance and safety to financial tracking-while also overseeing facilities for our Surrey headquarters and regional offices in Nanaimo and Kelowna. You’ll supervise the Finance and Administration Clerk and handle building access, security, office supplies, and safety systems to keep everything running smoothly. Your efforts will help create a supportive environment where staff can serve the community effectively, with a strong focus on equity, diversity, and inclusion.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent
• Minimum of three (3) years’ experience providing administrative support services
• Minimum of one (1) year working in a high volume, fast-paced office environment subject to frequent interruptions, and with an emphasis on client services.
• Experience working with confidential material and in sensitive situations

Preference may be given to applicants with:

• Post-secondary education in a field related to office administration
• Supervisory experience
• Experience in fleet management
• Experience using BC Government information systems such as Oracle Access Manager, ARI/Holman and other systems as required
• Experience in project management/coordination
• A valid BC Class 5 Driver’s licence
• WHMIS and/or First Aid certification

For questions regarding this position, please contact Irene.Lal@iiobc.ca .

About this Position:
Flexible work options are available; this position may be able to work from home 2 days a week subject to an approved telework agreement.
An eligibility list may be established for future temporary and/or permanent opportunities.
Enhanced Security Screening will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO– Please do not submit a cover letter as it will not be reviewed.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services