Receptionist and Office Services Assistant

Swim Recruiting is currently working with one of our favorite clients, a top employer on a permanent Receptionist and Office Services Assistant position to support their office.  

A fantastic employer that values employee experience and for this reason has won employer of choice awards 3 years running! They are a team-oriented culture with long tenured employees while also entrepreneurial and evolving always trying to improve with new tools with very high engagement.

This Offices Services position is full time in office as back up to reception and will also support the office to ensure the smooth operations of day to day as well as support different leaders on administrative tasks.

More about our client:
An award-winning real estate enterprise with a stellar reputation. They are a fantastic employer, collaborative culture, a desire for excellence and a willingness to give back. In this role, you will have the opportunity to join a forward-thinking team and be proud of working at a company developing, acquiring and maintaining high quality, sustainable buildings and communities.

This opportunity:
Reporting to the Senior Manager, Executive Operations this Office Services Assistant will provide daily reception back-up coverage and general administrative support to office and leaders in their downtown Vancouver location.  This position works closely with the Receptionist and Office Services Assistant.

What you’ll be doing:

Relief Reception Coverage

• Answer incoming calls and address as necessary (most via MS Teams).
• Greet visitors and announce them to the appropriate individuals.
• Monitor visitor access and maintain security awareness.
• Distribute all incoming and outgoing documents and packages in a timely manner.
• Manage incoming and outgoing mail and courier requests.
• Sort, open, date and distribute incoming correspondence as per specific instructions.
• Provide refreshments for meetings and guests as required.
• Maintain Reception email and distribute as required.

Office Services

• Complete daily walk-arounds; stock and organize all office common areas; maintain general appearance of the office.
• Assist in preparing offices and workstations for new hires.
• Place maintenance requests with vendors and building management when required.
• Provide coverage and support to the Office Services Assistant, including acting as onsite coordinator for service providers when required.
• Work in partnership with the Office Services Assistant to plan and execute various office initiatives, social events and special projects.
• Provide records management support of document shredding, storage and retrieval.
• Provide general administration and clerical support to other departments as required.

 Qualifications- Required skills-

• 1-3 years of previous work experience in a professional office environment.
• Friendly and personable with strong verbal and written communication skills.
• Ability to build and maintain effective relationships with colleagues and suppliers.
• Possess a high level of integrity and understand the importance of confidentiality.
• Strong organizational and time management skills.
• An adaptable, self-starter with strong attention to detail.
• Punctual, reliable and professional.
• Proficiency in Microsoft Office Suite (e.g. Outlook, Teams, Word, Excel, PowerPoint).
• Ability to lift 10kg for short distances.

Where:
Vancouver – full time in office.

How Much: 
Full-time pro-rated annual salary is between an ideal range of $45-55,000 plus benefits, competitive benefits and vacation.

When & How to Apply:
If you are qualified for, and interested in, this fantastic opportunity, please let Swim Recruiting know as soon as possible as this search is moving quickly! If you already have a Recruiter at SWIM, please reach out directly.  If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ to send us your resume. Thank you!