Legal Contracts Administrator

Join our client’s fast-paced team as a Legal Contracts Administrator, working closely with the Contracts Manager to support the legal team and business with management and organization of contracts.  If you have previous experience managing and supporting a CLM and thrive on organization, attention to detail, and enjoy collaborating with a dynamic team, this role is for you!

This is a 1-year contract with potential opportunity to extend should business needs align.

Who – The Company: 
Exciting opportunity to join a fast-growing international Vancouver based company and one of Vancouver’s finest! They are a people-centric organization and known for their collaborative team culture.

What- The Role:

• Assist the contract manager with processing and verifying contract requests and associated documents.
• Coordinating external review requests received from Legal.
• Maintain accurate and up-to-date records of all contract-related data in Conga CLM.

• Validate accuracy of data fields entered by legal team with new contracts.
• Conduct thorough data verification and validation of contract information.

• Work with vendor team on a CLM data cleanup project. Complete quality checks on completed accounts and be a point of contact for questions that arise.
• Communicate with internal and external stakeholders to ensure timely completion of contract-related tasks.
• Coordinate signatures of internal and external parties through use of Conga CLM signature system

• Requesting signatory information, creating signing transaction and reassigning executed record to agreement owner to complete workflow.

• Support Contracts Manager with incoming Legal requests in our intake tool, ServiceNow and transfer necessary requests into the CLM through creation of records.
• Assist with the preparation and distribution of contract-related reports and metrics.
• Support the contract manager in managing contract renewals and amendments.
• Assist with special projects as assigned by the contract manager.
• Support with record reviews and audits within CLM and contract data.

• Searching and compiling vendor agreements from ServiceNow and the business to build an accurate repository.
• Review contracts and extract information related to vendor risk.

• Support templates and clauses within the CLM

• Putting through updates to templates/clauses on behalf of users.
• Sharing current templates with the business.
• Repository upkeep, uploading agreements signed outside of the CLM platform.

• Potential to create documentation on CLM processes, best practices and other guidance materials.

Who – The Candidate:

• 1-2 years of experience in contract management or related field.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to work independently and in a team environment.
• Familiarity with contract lifecycle management software and systems. Experience with Conga is a plus.
• Proficient in Microsoft Office Suite, particularly Excel and Word.
• Ability to prioritize and manage multiple tasks and projects simultaneously.
• Strong problem-solving skills and ability to work under pressure.
• Bachelor’s degree in business administration, Legal Studies or related field is preferred.

How much:
$32-34/hr commensurate with experience 4% vacation pay.

Where:
Vancouver, BC.
Our client offers a hybrid working environment of 3 days in-office and 2 remote days.

When & How To Apply: 
Swim Recruiting has been engaged as a trusted recruitment agency partner on this important search. If you are interested and already have a Recruiter at Swim, please reach out very soon.