EAA E15 – EXECUTIVE ADMINISTRATIVE ASSISTANT

Posting Title
EAA E15 – EXECUTIVE ADMINISTRATIVE ASSISTANT

Position Classification
Executive Administrative Asst

Union
N/A

Work Options

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$59,015.56 – $66,749.47 annually

Close Date
11/5/2024

Job Type
Temporary (Auxiliary)

Temporary End Date
11/6/2026

Ministry/Organization
BC Public Service -> Royal BC Museum

Ministry Branch / Division
CEO’s office

Job Summary

Executive Administrative Assistant
Executive Operations Department
Chief Executive Officer’s Office
Full Time – 24 Month Term, may become permanent
EAA E 15, Schedule A
Annual Salary Range: $59,015.56 – $66,749.47

The Royal BC Museum, which includes BC Archives and IMAX? Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. The museum celebrates the province’s diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX? Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the territory of the lək̓ʷəŋən (Lekwungen) peoples, known today as the Songhees and Esquimalt Nations.

As a member of Executive Operations, the Executive Administrative Assistant (EAA) provides administrative support to Vice Presidents (VP) and the Board of Directors (Board). This position responds to a high volume of sensitive inquiries and issues, and requires exceptional administrative, organizational, interpersonal and communication skills. The EAA plays a pivotal role in the successful functioning of the Executive team by managing calendars, making travel and meeting arrangements, developing confidential documents, organizing files, emails and reports.

Executive Operations is a fast-paced and changing environment which requires keen judgment and proficient problem-solving skills to effectively prioritize and deal with the numerous issues that arise daily. This position works closely with and takes direction from the Manager of Executive Operations.

We are currently looking for an Executive Administrative Assistant who brings a wealth of expertise to our team. The ideal candidate will have a grade 12 diploma or equivalent, plus a certificate in office/business/public administration or equivalent experience. A combination of education and recent, related experience may be considered.

This role requires the incumbent to be proactive and take appropriate initiative to obtain required information within critical deadlines. The ability to perform duties using tact, discretion and sensitivity, with strict attention to detail and confidentiality will be an asset.

We are striving to build a diverse team that has lived experiences. Preference may be given to candidates who are Indigenous, Black or racialized, people with diverse gender identities or expressions, people with disabilities or those with lived experience, which could be through your own identity and/or personal experiences. In responding to the impacts of colonization on Indigenous people, we encourage applications from those who wish to self-identify.

For more information about the role and job requirements for this position, we invite you to review the job profile in detail. If the role continues to be of interest, we encourage you to apply and contribute your expertise to our dynamic team.

Before you apply for this position, you must meet the eligibility requirements. To be eligible to work in Canada, you must be a Canadian citizen or permanent resident of Canada or authorized in writing to work in Canada under the federal Immigration Act. Eligibility to work in Canada is granted through citizenship, permanent resident status, or a work permit.

An eligibility list may be established for future temporary and/or permanent vacancies.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume in pdf format by Tuesday November 5th, 2024 at 11:59 pm (PST) with the following subject line: Last Name, First Name, RB2024-39 via email to: RBCMapplications@royalbcmuseum.bc.ca

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.

Job Category
Administrative Services, Leadership and Management