Onboarding Coordinator, BC Cancer

Onboarding Coordinator, Human Resources

BC Cancer

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Coordinator, Human Resources supports the overall goals, objectives and operations of the designated HR portfolio across PHSA. The role maintains primary responsibility of one or multiple HR programs and/or projects, including strategic and confidential initiatives in a complex and changing multidisciplinary environment. Reporting to designated portfolio Leader or designate, the Coordinator is responsible for the coordination and implementation of employee programs, projects, special initiatives, knowledge exchange, research, information dissemination, and education for key internal and external partners, including other Health Authorities, community partners, and Unions. The role is actively involved in the planning, development, implementation, and evaluation, including attending management meetings, providing feedback and recommendations, of HR projects and strategic initiatives including those related to labour relations or human resource management. The Coordinator, Human Resources compiles confidential business reports, employee data and documents; exercises discretion while cultivating and maintaining effective working relationships; and monitors expenditures and performs variance reporting.

Specific Portfolios:

• Workplace Health, Safety and Wellness: This position is responsible for the coordination, implementation and evaluation of a holistic organizational health and wellness projects and initiatives such as EFAP, psychological health and safety standard and health promotion, including the implementation of health and safety programs. This role provides support to team members and key stakeholders to assess organizational health and wellness needs and priorities and provides recommendations on health, safety and wellness initiatives and in doing so, fostering healthy and safe workspaces.
• Workplace Experience: This position is responsible for the coordination, implementation and evaluation of projects and initiatives around workplace culture and experience programs in the organization, such as onboarding, recognition, employee engagement, and employee voice initiatives such as organizational surveys/reviews. This role provides support to team members and key stakeholders to assess workplace culture needs and priorities and provides recommendations on workplace culture and experience initiatives and in doing so, fostering engaged workspaces and work experience.
• Physician Special Services: This position is responsible for the coordination, implementation and evaluation of projects and initiatives focused on building a healthy and safe workplace to improve the mental and physical health of PHSA Physicians. This role provides support to team members and key stakeholders to assess PHSA Physician health and wellness needs and priorities and provides recommendations on safety-related programs and procedures designed specifically for Physicians, including coordinating the training to support their psychological health, safety and wellness.
• Talent & Leadership Development (LD): This position is responsible for the coordination, implementation, and evaluation of leadership development and talent management programs and projects such as performance management, succession planning, and leadership development. The Coordinator works in collaboration with the Manager, LD, Manager, Workforce & Succession, and Leadership coaches to support the development of program(s) and communication strategies, and continuous improvements. Develops and provides recommendations on standards, guidelines and Standard Operating Procedures (SOP) to the Director; monitors and administers designated systems and platforms; and coordinates program budgets. Provides central program support for the BC Health Leadership Development Collaborative (BCHLDC), including coordination of meetings and legal agreements, and preparation of minutes.

What you’ll do

• Coordinates, researches, promotes, develops and implements a variety of programs, activities, projects and strategic and confidential initiatives for designated portfolio that directly affect the employees of the organization. Evaluates the effectiveness of programs by implementing evaluation strategies. Performs full-scope coordination of projects and initiatives, ensuring they are done in an efficient manner, that they adhere to project protocols, conform to applicable institutional and ethical policies and procedures and privacy legislation, and that they are complete within the required timelines. Raises concerns or barriers to leadership in order to troubleshoot and resolve issues.
• In collaboration with Leadership, coordinates the implementation of approved recommendations resulting from research, best practice, and evaluation. Provides project support and recommendations for the designated portfolio, guides the development, enhancement and sustainability of programs within PHSA.
• Works collaboratively with internal and external stakeholders. Responsible for providing information and materials to staff at all levels, unions and other external stakeholders.
• Prepares and compiles confidential and sensitive business documents and reports for internal and external stakeholders including senior leadership; attends management meetings as required. Assessing and responding to the needs of clients and ensuring the timely and efficient resolution of problems and disputes between clients and contractors.
• Identifies, collects, and analyzes relevant information, including confidential employee information, relating to current work, and provides input and recommendations to Leadership and other team members of the designated portfolio for development, implementation, analysis, dissemination of findings, and practice implications.
• Monitors expenses, variance reporting and budget reconciliation. Adheres to program budget.
• Assists with the dissemination of information and knowledge related to projects, and key programs and initiatives under the identified mandate areas of scope through a variety of vehicles. Builds the necessary partnerships within the broader organization to leverage internal strengths and build capacity in complex health care system.
• Actively supports the management and facilitation of time-limited projects and programs to identify best practice-grounded strategies and activities for health professionals in support of the strategic priorities of the designated portfolio, the broader Human Resources department, and PHSA as a whole.
• Monitors and administers designated websites.

What you bring

Qualifications

• A level of education, training, and experience equivalent to a Bachelor’s degree in Health or Social Science, Human Resources or a health-related discipline or relevant field plus three (3) years of recent related experience.
• Travel within the Lower Mainland may be required. Understanding of and practical skills in project management, research and evaluation; relevant computer software applications; Internet search engines, websites, and navigation; funding structures and application processes; training and education; policy review and analysis; and facilitation, community development, and partnerships. Demonstrated ability to work with confidential and sensitive information. Related experience in conducting literature searches and reviews, best practice reviews, policy analysis, working collaboratively with a wide range of internal and external stakeholder groups. Qualities including: creativity and innovation; sound judgment; tact and diplomacy; ability to work effectively and collaboratively in a demanding and dynamic environment; sound negotiation, conflict management and consensus-building skills; excellent oral and written communications skills, including the ability to draft proposals and make formal presentations. Strong organization skills, flexible to changing priorities and able to work independently as well as in a team environment. Must be goal and detailed oriented. Highly developed critical thinking and problem solving skills.

Specific Portfolios:

• Workplace Health, Safety and Wellness/Physician Special Services:
  • Knowledge of current health and wellness, and/or psychological health and safety practices, quality improvement practices, health systems and policy, and knowledge exchange. A broad understanding of the impact that a healthy workforce has on work performance.
  • Three years’ experience in health, social services, health and safety, government or community organization promotion activities

• Workplace Experience
  • Knowledge of current employee engagement, workplace culture and experience, quality improvement practices, and/or knowledge exchange. A broad understanding of the impact that an engaged workforce has on work performance.
  • Three years’ experience in employee engagement and/or organization promotion activities.

• Talent & Leadership Development (LD):
  • Broad knowledge and experience in large scale program management and implementation, developing Standard Operating Procedures, various training delivery methods. Knowledge of adult learning.
  • Three years’ experience of experience related to health, social services, government or community organization promotion activities.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including 2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time

Salary Range: $62,239 – $89,469 /year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1333 W Broadway, Vancouver, BC V6H 1G9
Closing date: Applications accepted until position is filled
Hours of Work: 0800 – 1600 (Monday to Friday)
Requisition # 173840E

Please note: Support for nomination with the BC Provincial Nominee Program is not a guarantee or an employee benefit upon receiving a full-time job offer with PHSA

What we do

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca .

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC’s Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of October 23, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.