Executive Assistant, Canadian Managing Partner, Advisory

Overview
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

KPMG is looking for an Executive Assistant to provide senior level support to the Canadian Managing Partner, Advisory. If you are highly organized, have an energetic and engaging personality, and exemplify professional and service excellence, this role may be for you.

What you will do

• Maximizes the value of Partner time by proactively identifying and taking accountability for all administrative matters.
• Performs moderate to complex administrative tasks for the Canadian Managing Partner.
• Client Relationships
• Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
• Professionally interacts with clients as directed.
• Coordinate client relationship management for Partner and team.
• Inbox Management – Monitors Partner’s email inbox. Flags, prioritizes and actions based on urgency and subject matter. Draft responses for Partner emails per client activities.
• Calendar Management – Manages Partner’s calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.
• Marketing – Works with marketing team assisting where required; email distribution, client and partner event communications. Manages Partner’s contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current. May manage or support proposal process in collaboration with marketing resources.
• Communication – Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken. Reporting – Manages regular and ad hoc reports as requested.
• Document engagement and preparation – Assists Partner with set up of engagements and with the risk process, as well as coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
• Travel Management – Handles complex travel arrangements and reservations, both domestic and international, as well as business visas as needed.
• Meeting Management – Coordinates and manages the scheduling of client partner meetings, leadership meetings, and external events (conference calls, video conferences, in person, etc.). Plan and organize meetings, create briefing documents and events as required including logistics/securing meeting space, catering, and agenda and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.
• Expense/Time reporting – Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.
• Provides backup support to other administrative assistants as needed.
• Acts as a liaison between partners and Delivery Centre on billing requirements as applicable.
• Coding of vendor invoices as may be required

What you bring to the role

• College diploma or an equivalent combination of education/experience in administrative assistant skill set.
• Minimum 8 years administration experience supporting senior level or C-Suite executives.
• Understands business needs, manages service delivery, mitigates issues, and brings solutions.
• Operates with a large degree of autonomy and independently completes high quality work to meet established goals.
• Handles highly sensitive and confidential information requiring a high level of discretion.
• Proactive in anticipating and responding to team’s needs and manage multiple priorities in a highly organized manner.
• Good judgment and analytical skills.
• Excellent written and communication skills.
• Strong time management and organizational skills, with the ability to multitask.
• Attention to detail
• Flexibility and adaptability
• Advanced skills with MS Office Products. Outlook, Excel, and PowerPoint etc.
• Proficiency in social media would be an asset
• Previous experience in project coordination or management or supporting marketing related activities would be an asset

Providing you with the support you need to be at your best
For more information about KPMG in Canada’s Benefits and well-being, click here .

Our Values, The KPMG Way
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice. For more information about Inclusion, Diversity & Equity in Recruitment, please click here .

Adjustments and accommodations throughout the recruitment process
At KPMG, we strive for an inclusive recruitment process that allows all candidates to Come As You Are and Thrive with Us. We aim to provide a positive experience and are ready to offer adjustments or accommodations to help you perform at your best. Adjustments (an informal request), i.e. extra preparation time or the option for micro breaks during interviews, and accommodations (a formal request), i.e. accessible communication supports or technology aids are tailored to individual needs and role requirements.

To begin a confidential conversation about adjustments or accommodations at any point throughout the recruitment process, we encourage you to contact KPMG’s Employee Relations Service team for support by emailing cdnersteam@kpmg.ca or by calling 1-888-466-4778, Option 3.

For information about accessible employment at KPMG, please visit our accessibility page .