EXEC ADMIN – Executive Administrative Assistant (EAA) – Closing date extended

Posting Title
EXEC ADMIN – Executive Administrative Assistant (EAA) – Closing date extended

Position Classification
Executive Administrative Asst

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$61,966.26 – $70,087.08 annually

Close Date
10/2/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Min of Trans & Infrastructure

Ministry Branch / Division
Integrated Transportation and Infrastructure Services Division

Job Summary

The Team
At the Assistant Deputy Minister’s (ADMs) Office: Integrated Transportation and Infrastructure Services Division, we pride ourselves on fostering a close-knit and supportive team environment. Though an established division, we are a newer team made up of the ADM, a Senior Executive Director, a Manager of Division Operations, an Executive Administrative Assistant, and a Document Coordinator. Together, we work to support the ADM and his Leadership Team in their busy roles. Our division includes 10 Executive Directors and their teams, offering opportunities for collaboration both in person and online. We value professionalism, openness, and a strong sense of community, and are looking for team players who are adaptable and committed to making a positive impact in a dynamic, people-first environment.

The Role
As the Executive Administrative Assistant, you will play a key role in managing the ADM’s calendar, prioritizing tasks, coordinating travel and expenses, and supporting time management. You’ll also work with the Deputy Minister’s office, assist in event coordination, and manage briefing materials. This role offers a unique opportunity to sharpen your administrative skills, gain experience in a high-level government setting, and advance your career. It’s perfect for candidates in a CLK 9 or 12 role looking to expand their knowledge and grow within the provincial admin sector.

Qualifications:
Education and Experience Requirements

• Secondary School graduation, OR certificate in office or business administration.
• Minimum two (2) years experience managing a demanding calendar by determining priorities and urgent situations, scheduling and coordinating appointments, meetings, travel arrangements, and compiling meeting materials.
• Minimum one (1) year experience working in a confidential capacity in an office environment.
• Minimum three (3) years experience using Microsoft applications in an office environment (e.g. MS Outlook, MS Word, Excel, and PowerPoint).

Preference may be given to applicants with one (1) or more of the following:

• A diploma or higher in office or business administration.
• Minimum one (1) year of experience working in an executive environment (e.g., Executive Director, Assistant Deputy Minister, or Executive Director).
• Experience using correspondence tracking systems such as: CLIFF and eApprovals.

For questions regarding this position, please contact sandra.baxter@gov.bc.ca .

About this Position:
Amendment September 23, 2024: Closing date extended to October 2, 2024.
This position is located in Victoria
Flexible work options are available; this position may be able to work from home up to two (2) days a week subject to an approved telework agreement.
An eligibility list may be established for future permanent and/or temporary opportunities.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Natural Resource Sector

Additional Information