Office Administrator – Kelowna

Overview

Paladin Security: Making the World a Safer and Friendlier Place because we CARE !

Do you have superior customer service skills and a passion for helping people? Are you able to think quickly on your feet and defuse difficult situations? Your track record of handling a great deal of responsibility combined with your varied life experience and enthusiasm for a job well done make you an ideal candidate for our team! The Paladin Difference starts with our officers; we’re the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you!

Job Skills / Requirements

MISSION STATEMENT:

Reporting to the Branch Manager and a dotted line to the People and Culture Regional Manager, the Office Administrator will be providing administrative, clerical, and front-line support in a fast-paced, ever changing environment. This role consists of a wide range of supportive administrative duties and is perfect for someone who is looking to launch their career in People and Culture.

We’re looking for someone who is energetic, a self-starter, and who enjoys connecting with people to provide the highest level of service. If you are eager to learn and looking to make a positive impact at one of Canada’s Best Managed Companies, please apply below.

KEY ACCOUNTABILITIES:

•Answer telephones in a friendly and professional manner before routing to the appropriate department.
•Professionally greet all visitors to Paladin’s office and ensure they check in and adhere to Paladin’s visitor policy.
•Check in and set up all prospective security officer candidates for interviews.
•Contact new applicants to conduct telephone screens and interviews.
•Facilitate new hire onboarding by following Paladin’s onboarding processes.
•Receive, scan and upload employee documentation to electronic personnel files.
•Submit online requests for criminal record checks for prospective new employees
•Develop and maintain professional relationships with all staff in the Kelowna office.
•Take responsibility for overall cleanliness of the office and act as the primary point of contact for cleaners.
•Manage uniform inventory, ensure uniform room is clean and organized, issue uniforms to security officers and collect uniforms from officers no longer with the organization to prevent risk of harm to the community.
•Assist with issuing final paychecks to employees
•Submit orders for office supplies as needed.
•Create cheque requisitions for invoices to submit to Accounts Payable.
•Manage booking for the office’s apartment suite and ensure suite is tidy prior to visitors arriving.
•Manage access control for the office, including programming access cards and alarm codes.
•Receive and distribute mail, faxes and inventory deliveries and arrange for shipments and couriers.
•Scanning, filing, data entry and other administrative duties as required.
•Support the Branch Resource Coordinator and scheduling aspects of the business as required.
•Support with Branch events, culture initiatives (24 hours of Thanks, 4 Seasons of giving…etc)
•Support P&C Generalist with ad hoc duties as assigned

EDUCATION, SKILLS, AND QUALIFICATIONS:

•Education or related experience in the field of Office Administration and/or Human Resources.
•High School Diploma/GED
•Exceptional proficiency with PCs including Office 365, Outlook, Word, and Excel.
•Proficiency or willingness to be trained in a variety of software and programs used by Paladin.
•Professional appearance and demeanor.
•Organization and time management skills.
•Excellent interpersonal and customer service skills.
•Ability to work as a key member of a small team of professionals and manage allocation of time between multiple departments.
•Valid driver’s license and access to a reliable vehicle highly preferred

Salary range: $45,000k
The successful candidate will work at our Kelowna Branch #227 – 1891 Springfield Road, Kelowna BC, V1Y 5V5 from Monday to Friday 8:30 AM to 5:00 PM (except STAT holidays).

#ON1

Education Requirements (Any)

High School Diploma/GED

Additional Information / Benefits

Paladin Security has a diverse workforce. We believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs.We thank all applicants for their interest; however, only those applicants that are short listed will be contacted for an interview.

Benefits: Medical Insurance, Life Insurance, Dental Insurance, Paid Vacation, Paid Sick Days, Paid Holidays, Special Incentive Plans

This job reports to the Branch Manager

This is a Full-Time position 1st Shift.

Number of Openings for this position: 1