Administrative Assistant – Accreditation Programs

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The diagnostic accreditation program (DAP) team is responsible for accrediting all of BC’s diagnostic facilities by establishing accreditation and performance standards, procedures, and guidelines to ensure the delivery of high-quality health system services. A team of several administrative assistants work closely together to provide support to the accreditation specialists, the accreditation assessment officers, and the accreditation research and development officers.

Duties and responsibilities

• provide general administrative support to the team including:
  • maintain facility information, contact lists, accreditation statuses and records
  • respond to telephone inquiries, directing incoming mail appropriately
  • manage documents – prepare documents for assessors going on-site, maintain filing, draft letters, format policies and procedures
  • maintain the DAP website, prepare postings and upload information
• support peer assessors:
  • maintain a database of peer assessors, organize orientation and training, scheduling on-site assessments including booking travel and accommodation as needed, preparing iPads and information packages?

Skills and qualifications

• completion of grade 12 supplemented by completion of a secretarial/administrative training program and additional course work in advanced word processing, spreadsheet, database, and scheduling applications
• three years of recent related experience working in a professional office setting or an equivalent combination of education, training and experience
• demonstrated ability to communicate effectively both verbally and in writing, including the ability to work with discretion in preparing and handling information of a confidential or sensitive nature
• demonstrated ability to organize and prioritize tasks, work under time pressures to meet deadlines and handle interruptions and changing priorities
• demonstrated ability to work independently and make decisions to determine appropriate action to take in handling inquiries
• working knowledge of Microsoft Office applications including Word, Excel, Access, Outlook and PowerPoint
• ability to organize and multi-task, take direction from many, and work effectively in a team-based environment
• previous experience with dictation equipment is advantageous

In addition to the base salary, the College provides pension contributions to the public service pension plan, a parking/transit subsidy, a wellness allowance, and a flexible health and dental plan as part of the total compensation package.

The College offers other great benefits such as flexible working arrangements (compressed work week, hybrid work-from-home/in-office model), competitive annual vacation and personal days off, support for professional development, coverage for BCCNM registration, ?and access to a fitness centre and pool, all of which make the College an excellent and rewarding working environment.