ADMN O 21R – Administrator, Registry Operations

Posting Title
ADMN O 21R – Administrator, Registry Operations

Position Classification
Administrative Officer R21

Union
N/A

Work Options
On-Site

Location
Courtenay, BC V9N 8H5 CA (Primary)

Salary Range
$69,760.70 – $79,322.69 annually

Close Date
11/26/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Court Services Branch

Job Summary

The Team
At Courtenay Court Administration, we are a dedicated and collaborative team responsible for managing both Provincial and Supreme Court matters in British Columbia. Our team, including Court/Registry Clerks, a Registry Technician, Justice of the Peace, Deputy District Registrar and a Manager, plays a critical role in ensuring access to justice through a strong partnership with the judiciary and other justice partners. We value teamwork, diversity, and the unique contributions of each member in supporting a fair and effective court system for the community.

The Role
As the Administrator, Registry Operations, you will oversee technical, administrative, financial, and court recording services for Provincial and Supreme Court matters. Leading a team of six, you’ll manage daily operations, performance expectations, leave coordination, and staff training on policies. The position also requires appointments as a Deputy District Registrar of the Supreme Court, Registrar of Small Claims, and a Justice of the Peace. Working closely with the Manager, Court Administration, and the leadership team in Region One, you’ll ensure smooth registry operations while supporting access to justice for the community.

Qualifications:
Education and Experience Requirements

• Completion of a university degree or college diploma in a related discipline such as business administration, public administration or criminology or equivalent combination of education and work experience within the justice or legal system e.g., grade twelve (12) plus three (3) or more years of experience working in the justice or legal system.
• Must have or be able to qualify for an appointment as a Justice of the Peace in the Province of British Columbia.
• Must have or be able to complete the Deputy District Registrar certification program to be a DDR of the Supreme Court of British Columbia and Deputy Registrar of the Provincial Court of British Columbia.
• Minimum three (3) years related clerical/office experience or two (2) years of experience working with Court Registry related documentation and processes.
• Must have experience using computers and software programs e.g., Word, Excel.

PREFERENCES:

• Three (3) years’ experience within the Court System (Court Administration/Sheriff Services).
• One (1) year as a Justice of the Peace.
• Experience using Civil and Criminal electronic tracking systems, JUSTIN, CEIS.
• One (1) year of leadership experience.

PROVISOS:

• May be required to travel.
• May be required to work flexible hours.
• May be required to work overtime.
• May be required to work in other areas of Court Services Branch.
• Will be required to work on a rotational schedule as late Justice of the Peace within the registry.

For questions regarding this position, please contact lisa.souch@gov.bc.ca .

About this Position:
This position has full time on-site requirements.
An eligibility list may be established to fill future and current permanent vacancies.
Enhanced Security Screening will be required.
Employees of the BC Public Service must be located in BC at the time of employment.
This position is excluded from union membership.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO– Please do not submit a cover letter as it will not be reviewed.

Resume: YES– Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES– You will need to complete a standard questionnaire (current employment status, eligibility to apply, etc.).

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Court and Judicial Services, Finance