EXEC ADMIN – Executive Administrative Assistant

Posting Title
EXEC ADMIN – Executive Administrative Assistant

Position Classification
Executive Administrative Asst

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$61,966.26 – $70,087.08 annually

Close Date
11/22/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Jobs, Econom Dev & Innovation

Ministry Branch / Division
ADMO/Management Services Division

Job Summary

The Team
The Management Services Division is dedicated to providing high-quality, trusted corporate services and expert leadership to the Ministries of Jobs, Economic Development, and Innovation (JEDI) and the Ministry of Labour (LBR). Our team offers strategic support in corporate planning, financial services, information systems, facilities management, and human resources. We are committed to fostering a collaborative, service-oriented environment where our services empower ministry teams to achieve their goals effectively and efficiently.

The Role
As the Executive Administrative Assistant (EAA), you will be the organizational backbone of the Assistant Deputy Minister/Executive Financial Officer (ADM/EFO) office. Working under limited supervision, you’ll manage the daily operations of the ADM’s office, ensuring seamless administrative support. This role goes beyond standard administrative duties; you’ll be the face of the ADM’s office, handling highly sensitive and confidential inquiries with professionalism and discretion, often acting as a liaison to ensure timely responses on the ADM’s behalf.

Qualifications:
Education and Experience

• Certificate or post-secondary coursework in office administration or business administration and one (1) year related experience; OR
• Secondary School graduation (Dogwood, GED) and two (2) years related experience; OR
• Evergreen and three (3) years related experience; OR
• An equivalent combination of education and experience may be considered.

Related experience includes the following:

• Office experience working in a confidential capacity.
• Experience providing administrative support services including calendar management; completing complex travel arrangements; coordinating, tracking, monitoring and responding to issues, initiatives and projects.

Preference may be given to applicants with the following:

• Experience working with senior executives (i.e. Vice President, Executive Director, Senior Counsel, Partner or equivalent).
• Experience with electronic file tracking system (e.g. CLIFF and eApproval systems or equivalent).
• Experience with records management system (ie: ARCS/ORCS) and Local Area Network (LAN) management or equivalent.
• Higher years of experience in any of the requirements.

For questions regarding this position, please contact Kristen.DSouza@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work from home some days each week, subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacanciesacross the Economy Sector Ministries (Jobs, Economic Development and Innovation, Municipal Affairs, Labour and Tourism, Arts, Culture and Sport).
A Criminal Record Check (CRC) will be required.
This position is excluded from union membership.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

This is your opportunity to live in one of the most beautiful regions in British Columbia and work for the BC Public Service. We offer a healthy work/life balance, excellent benefits and much more .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO- Please do not submit a cover letter as it will not be reviewed.

Resume: YES- A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES- You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation .

Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services