CLK ST 12R – Legal Assistant

Posting Title
CLK ST 12R – Legal Assistant

Position Classification
Clerk Stenographer R12

Union
N/A

Work Options

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$54,387.32 – $61,395.95 annually

Close Date
11/20/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Legal Services Branch / NATRIL Group, Transportation and Land Unit

Job Summary

The Team
The Natural Resources, Transportation, and Indigenous Legal Group (NATRIL), Transportation and Land Unit within Legal Services Branch, Ministry of Attorney General, is an established team of around 150 professionals.

The Attorney General is the legal advisor to the government of British Columbia and is charged with ensuring that the administration of public affairs is carried out in accordance with the law. The Ministry of Attorney General is structured to carry out this mandate under the direction of the Attorney General, and Legal Services Branch supports the Ministry in fulfilling this mandate by serving as legal advisor to government in civil law matters. Legal Services Branch provides legal advice to government and ensures that legal risks associated with government operations are reduced. Legal Services Branch’s clients include all Ministries of the government, Cabinet and certain public agencies.

Within Legal Services Branch, the Natural Resources, Transportation and Indigenous Legal Group (NATRIL) consists of one unit dedicated to historical research, and four units dedicated to unique areas of law that involve both solicitor work, as well as civil litigation.

You can expect in NATRIL, a supportive, friendly and inclusive workplace culture where teamwork and respect are top priorities, and a workplace that is fully accessible. If you are an efficient and confident individual, with strong interpersonal skills, and a self-starter with a mature work ethic, we are looking for you!

The Role
We are recruiting up to two regular, full-time legal assistants for NATRIL, one of which to join our Transportation and Land Unit, while the other to join our Indigenous Legal Relations, Solicitor Unit. We are looking for exceptional candidates with at least seven full months of experience (within the last five years) providing legal assistant support to solicitors, or seven full months of experience in a similar and equivalent administrative support position in a legal office environment in a Canadian jurisdiction.

The successful candidates will be required to provide legal assistant support to up to six solicitors in the preparation of correspondence and a variety of legal documents, including formatting with Adobe Acrobat Pro, performing searches in the Land Title Office, Personal Property Registry, BC Courts Online, compiling and organizing materials, maintaining both a bring forward system and precedents, organizing travel arrangements and preparing expense reports, scheduling meetings in MS Teams, and significant file management (both physical and electronic), including opening and closing files, scanning and copying documents, saving emails in Outlook, maintaining databases, as well as assisting other team members as required.

Working knowledge of both legal processes and Law Society Rules are required, including an understanding of solicitor/client privilege and conflicts. Also required are excellent organizational skills, strong attention to detail, a high level of initiative and self-motivation, as well as flexibility in responding to shifting work demands, including working overtime when necessary. The successful candidates will be collaborative team players and able to work well under pressure. Strong time-management skills and the ability to prioritize are essential. Exceptional proofreading and editing skills are also required.

In order to be considered for this position, your application must clearly demonstrate how you meet the job requirements listed below.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• Completion of a Legal Administrative Assistant program from a recognized institution, or equivalent experience gained through an administrative support role in a legal office environment.
• Seven full months of experience (within the last five years) providing legal assistant support to solicitors, or seven full months of experience in a similar and equivalent administrative support position in a legal office environment in a Canadian jurisdiction.

Preference may be given to applicants with one (1) or more of the following:

• Applicants that have a Certificate in Legal Office Administration.
• Applicants with more than one full year of experience (within the last five years) providing legal assistant support to solicitors (or barristers) in a Canadian jurisdiction.

Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.

For questions regarding this position, please contact Emily.Olesen@gov.bc.ca .

About this Position:
We currently have two regular, full-time positions.
These positions are based in Victoria.
An eligibility list may be established to fill future temporary and permanent vacancies.
These positions are excluded from union membership.
A Criminal Record Check will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

What do we have to offer?

• Regular, Full-Time Employees and Benefits:
• Paid vacation (20 working days to start).
• Leave for personal matters (family illness, weddings, birth or adoption, funeral leave, cultural leave for Indigenous employees, household emergencies and moving, etc.).
• Extended health and dental care, pension plan and life insurance.
• Pacific Leaders scholarships for public servants, as well as for children of public servants.

Other:

• Employee assistance program available 24/7.
• Internal corporate learning and education available to all BC Public Service employees.
• Accessible worksite, BC Transit ProPASS available for purchase through payroll deductions, and the worksite is near a city parkade.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: YES – A cover letter is required as part of your application. The content and/or format of your cover letter may be evaluated as part of the assessment process.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES – You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Court and Judicial Services