CLK ST 12R – Program Assistant

Posting Title
CLK ST 12R – Program Assistant

Position Classification
Clerk Stenographer R12

Union
GEU

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$54,387.32 – $61,395.95 annually

Close Date
10/24/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
BC Prosecution Service

Job Summary

The Team
The BC Prosecution Service (BCPS) contributes to the protection of society by conducting independent, effective and fair prosecutions and appeals and by striving to develop the most effective methods to administer criminal justice in the province. The BCPS is divided into five regions – North, Interior, Fraser, Vancouver, and Vancouver Island-Powell River. Criminal Appeals and Special Prosecutions (CASP) and BCPS Headquarters (HQ) are primarily located in Vancouver and Victoria.

As part of BCPS Headquarters, the Business Operations Team is responsible for finance and budgeting, human resources/labour relations, facilities management, business continuity planning, security services, occupational health and safety programs, technology-based applications and infrastructure, and data/business intelligence.We are committed to fostering an inclusive workplace where diverse perspectives are valued, helping everyone contribute to a fair and effective justice system.

The Role
The Program Assistant for Business Operations provides vital administrative, secretarial, and financial support to the Executive Director and their team, ensuring the smooth operation of daily priorities. In this role, you will coordinate schedules, manage tasks, and liaise with ministry executive offices. We are looking for someone who is highly organized, adaptable to changing priorities, and values inclusivity in the workplace, contributing to a supportive and collaborative environment.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent.
• A minimum of one (1) year (preferred two (2) years) recent (within the last five (5)years) administrative experience.
• Administrative experience must include at least four (4) of the following:
  • Office experience working in a confidential capacity, including maintaining confidentiality when handling sensitive information and materials;
  • Experience managing calendars, scheduling meetings and travel arrangements, including logistics, facilities and catering;
  • Experience typing, drafting, formatting, proofreading and editing a variety of documents, including memos, briefing materials, reports and presentations;
  • Experience developing and maintaining administrative systems, procedures and standards including executive correspondence, templates and records management;
  • Experience in word processing and other computer applications such as spreadsheets, databases, Internet and mail tracking systems.

Preference may be given to applicants:

• Who have completed business administration courses or with a certificate in office administration or equivalent.
• With experience working in the justice sector.

For questions regarding this position, please contact Cindy.Ward@gov.bc.ca .

About this Position:
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill both current and/or future permanent vacancies.
Enhanced Security Screening will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO– Please do not submit a cover letter as it will not be reviewed.

Resume: YES– A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES– You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Court and Judicial Services