CLK 09R – Document Control Clerk

Posting Title
CLK 09R – Document Control Clerk

Position Classification
Clerk R9

Union
GEU

Work Options
On-Site

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$50,190.86 – $56,546.21 annually

Close Date
10/24/2024

Job Type
Temporary Assignment (TA)

Temporary End Date
7/1/2025

Ministry/Organization
BC Public Service -> Health

Ministry Branch / Division
Health – Health Sector Information, Analysis and Reporting Division

Job Summary

The Team
The Vital Statistics Agency (Agency) is responsible through legislation for the following registries: births, deaths, stillbirths, marriages, change of name, adoptions, wills, and the health status registry. There are approximately 95,000 vital events and 60,000 wills notices filed annually. Since 1872 there have been over 5 million vital events registered, and 1.5 million wills notices filed. These records are maintained as original documents, microfilmed copies, computerized records, and indices. Annually there are over 200,000 certificates of birth death and marriage issued by the Agency based on vital event records and 15,000 searches of will notices performed.

The Role
Under limited supervision, the Document Control Clerk is responsible for maintaining the processes required for the timely collection, filing and retrieval of all original vital event records of the Agency (births, marriages, adoptions, death, stillbirth, changes of name, will registrations). Providing back-up coverage when required to the Registration Audit team.

Qualifications:
Education and Experience Requirements

• Secondary school graduation (Grade 12 graduation) or equivalent (GED).
• Experience in records management.
• Experience providing clerical/administrative support in an office setting.

Preference may be given to applicants with the following:

• One (1) or more years of experience providing clerical/administrative support in an office setting.
• Post-secondary education and/or training in office administration or a related field.
• Experience working with confidential files and handling sensitive information.
• Experience performing duties independently and under limited guidance.
• Experience working with records management systems (for example, ARCs/ORCs, TRIM, CRMS, MIS).

For questions regarding this position, please contact Lorree.Goodman@gov.bc.ca .

About this Position:
This is a temporary opportunity until July 1, 2025, with the possibility of extension and/or the position becoming permanent.
This position has full time on-site requirements.
An eligibility list may be established to fill future permanent and temporary vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services

Additional Information