CLK 09R – Administrative Assistant

Posting Title
CLK 09R – Administrative Assistant

Position Classification
Clerk R9

Union
GEU

Work Options
On-Site

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$50,190.86 – $56,546.21 annually

Close Date
10/24/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Social Dev & Poverty Reduction

Ministry Branch / Division
Employment and Assistance Appeal Tribunal

Job Summary

The Team
The incumbent will be part of a compact team reporting directly to the Director. This is an established team, and the new team member is expected to work closely with and provide support to staff as well as the management team of the Employment and Assistance Appeal Tribunal of British Columbia (the Tribunal). Their role will be integral to providing all-around support to the Tribunal, contributing to a close-knit network within the organization. The Tribunal is an independent quasi-judicial agency established in 2002 under the Employment and Assistance Act, is responsible for determining appeals of reconsideration decisions made by the Ministry of Social Development and Poverty Reduction and the Ministry of Children and Family Development. A primary mandate of the Tribunal is to ensure that individuals have access to an impartial and responsive appeal system regarding their rights for assistance under various acts, often operating in a high-volume environment with tight legislative timelines.

The Role
The position involves a range of administrative tasks aimed at ensuring the Tribunal operates smoothly. This is a unique opportunity for candidates to gain experience in administrative tribunals, which are relatively rare, and to learn about the exercise of administrative law in British Columbia. The Administrative Assistant will assist with the efficient operation of the Tribunal office, provide support in a range of administrative activities, provide system support to staff and panel members, and ensure that the Tribunal’s website is kept up to date. Additionally, the Administrative Assistant will provide backup for the Appeal Intake Clerk during absences and peak times and support the critical duties of the Appeal Panel Administrator when needed. Overall, this role involves performing various other duties to support day-to-day operations as required.

Qualifications:
Education and Experience Requirements

• Secondary School Graduate or equivalent (GED)
• One (1) year experience working in an administrative capacity in an office environment.
• One (1) year experience multi-tasking and prioritizing job duties.

Preference may be given to applicants with the following:

• Six (6) months experience working in a position that requires dealing with the public.
• Six (6) months experience working in a high-volume, deadline driven environment.
• Six (6) months experience working in a quasi-judicial board, agency, commission, division or branch.
• More years of experience.
• Candidates who self-identify as having Indigenous ancestry (First Nations, Métis or Inuit) with the required combination of education and experience.
• Candidates who self-identify as a person of colour (BIPOC), who identify as LGBTQ2S and/or people with disabilities and have the required combination of qualifications and experience.

For questions regarding this position, please contact Kenneth.Sham@eaat.ca .

About this Position:
This position has full time on-site requirements.
An eligibility list may be established to fill both current and/or future permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES – You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Social Services

Additional Information