Executive Assistant

Successful, reputable, and well-managed professional services firm based in North Vancouver.  Great opportunity for an experienced Executive Assistant looking for a fulfilling and fast-paced role within a friendly and values-based team culture. Supporting one of the Founding Partners.  Very well-rounded EA role with good variety in day-to-day tasks, including very complex calendar management.

Who- the Company: 
Our client is a mid-size professional services firm based in North Vancouver. Very values-based, with a great reputation among their clients and in the community. Female founded, owned, and operated.

What- the Role: 
Our client is hiring for a new Executive Assistant. The EA will primarily support one of the Founding Partners of the firm. This is a classic EA role involving very complex and detailed calendar management for an extremely busy professional who travels all over the country for client meetings, events, conferences, etc. The EA will also take care of travel coordination, document preparation and finalization (including meeting materials and presentations), file maintenance, and helping the Partner with tracking her billable hours. The EA tasks are the main focus of this job, but as capacity allows, the EA will also support internal communication to employees, event planning (for employees and for clients), onboarding of new employees (50-person company, so the onboarding volume is not super high, office management (in conjunction with several others on the administrative team), and ad hoc project support. Although the EA is first and foremost supporting one of the Founding Partners, they will also help other Partners and other senior leaders as needed/when capacity allows. 

Who- the Candidate:
This is a very well-rounded senior-level EA role. Qualified candidates will have at least 5 years of relevant and progressive administrative work experience in a corporate setting, and at least 2 years as an EA (preferably seeking 10 years of relevant experience in administration, and 5 years as an EA). We’re looking for someone who enjoys being part of an entrepreneurial and fast-paced professional environment and who is self-motivated, resourceful, exceptionally organized, and detail-oriented. This is a unique opportunity to have direct accountability for executive assistance at a reputable and well-managed firm where you can feel part of the big picture and be a catalyst for the smooth operation of the business.

Excellent communication skills (verbal, non-verbal, and written) are key. Integrity, professionalism, and diplomacy are all paramount. Previous work experience with another professional services firm is certainly a “nice to have”, but not required. Strong computer skills are required. Post-secondary education in Business Administration or a related field is an asset. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc.)  and Adobe Suite (Pro, InDesign, Acrobat, etc.) is required. 

How Much:
Base salary is commensurate with EA skills and experience, likely in the range of $85,000 to $102,000, perhaps with bit of wiggle room beyond that for someone who has robust and very relevant EA experience. Additionally, the EA will receive health & dental benefits, a “healthy living” allowance, a good amount of paid time off, and eligibility for a discretionary performance-based bonus. Please discuss your base salary and total compensation expectations in more detail with SWIM.

Where:  
This firm is located in the Lonsdale area of North Vancouver. Great commute for someone living in or near the North Shore. There is free street parking nearby. The default schedule for this role will likely be full-time in office, but there likely will be future flexibility for occasional work from home, for example when the Founding Partner who the EA supports is out of the office/traveling for work. Please discuss your work schedule considerations in more detail with SWIM.

When & How to Apply: 
SWIM has been engaged as the exclusive recruitment partner on this search and will be presenting the resumes and profiles of shortlisted candidates directly to the hiring team for review. If you already have a Recruiter at SWIM, please reach out very soon to discuss further. If you do not yet have a contact at Swim Recruiting, please hit ‘APPLY NOW’ and send us your resume (preferably in MS Word format as it works best with SWIM’s internal systems). Thank you!