Senior Coordinator, Asset Management and Logistics

The Opportunity:

The Asset Management and Logistics team, which sits in the Project Delivery Excellence (PDE) function within WSP Canada, is seeking a dynamic and experienced Senior Coordinator, to assist the Vice-President, Asset Management and Logistics, with the implementation project of a new Equipment Management Software (Asset Infinity) and various other tasks.

Why choose WSP?

• We value and are committed to upholding a culture of inclusion and belonging
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story – we’re proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you – from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities – we’re growing and pushing ourselves every day to be greater than yesterday – we’re open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it’s like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAre WSP

What you can expect to do here:

• Provide support to the Asset Management and Logistics team in the delivery and implementation of this new software and related requirements.
• Participate in project meetings and follow-up with the key project members, to ensure deliverables are completed.
• Coordinate the preparation and distribution of project deliverables to support project execution and delivery.
• Assist with set-up of the new software.
• Ensure department files are kept up to date using specified document control system.
• Assist and support the VP with the implementation of WSP HSEQ requirements as applicable to the department.
• Coordinate with internal stakeholders to build procedures and workflows.
• Provide support to ensure timely translation of documents using established process.
• Collaborate with multidisciplinary teams across all WSP as required.
• Interface with the Finance team to ensure compliance with client invoicing requirements, prepare invoices and assist with facilitation of timely payment, when required.
• Assist with the departmental budget and track expenditures.
• Coordinate staff meetings, team communications, written and verbal, and document key meetings, interactions and activities.
• Coordinate logistical requirements for the team such as travel and mobilization.

What you’ll bring to WSP:

• Analytical mind, problem solving ability and attention to detail.
• Good judgement and autonomy.
• Collaborative experience and team player attitude.
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Teams, Outlook, etc.).
• Bilingual spoken and written (French and English) (an asset).
• Intermediate accounting/ financial knowledge.
• Autonomous, sense of initiative and attention to detail.
• Ability to work in a team and across functions.
• Result-oriented approach with the ability to act, make decisions and influence outcomes.
• Exceptional detail orientation, organizational skills and the ability to prioritize competing tasks to meet right deadline and client expectations.
• Experience in asset management system implementations highly desirable
• A university degree or diploma in related field (or an equivalent combination of academic and practical experience).
• Minimum 5 years of experience in a similar role.
• CAMP designation Project Management Professional (PMP) or similar certification highly desired.

WSP is one of the world’s leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000 people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

• We value our people and our reputation
• We are locally dedicated with international scale
• We are future focused and challenge the status quo
• We foster collaboration in everything we do
• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.