CLK 09R – Legal Document Administrator

Posting Title
CLK 09R – Legal Document Administrator

Position Classification
Clerk R9

Union
N/A

Work Options
On-Site

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$50,190.86 – $56,546.21 annually

Close Date
10/6/2024

Job Type
Regular Full Time

Temporary End Date

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Legal Services Branch, Business Operations Division

Job Summary

The Team
Our established Legal Document Services (LDS) team consists of 13 Legal Document Administrators, two Team Leads, and a Supervisor. We value collaboration, personal discipline, and a commitment to high standards, ensuring efficient document management for the Legal Services Branch. At LDS, we are dedicated to creating an inclusive workplace where all voices are respected, and you will have opportunities for growth and development within the team.

The Role

As a Legal Document Administrator, you’ll manage legal documents with efficiency and precision, ensuring timely support for the Legal Services Branch. Your work will directly contribute to the responsiveness and effectiveness of the justice system, impacting society in meaningful ways. This role offers an opportunity to learn about legal processes, collaborate with various teams, and develop your skills in a supportive and inclusive environment, while utilizing modern technology to facilitate legal practices.

Qualifications:
Education and Experience Requirements

• Grade twelve (12) graduation or equivalent.
• One (1) year administrative/clerical/reception experience working in an office setting.
• Experience working with both electronic and physical documents.
• Experience working with databases, corporate systems, or case management systems, including: entering, updating, and retrieving data; ensuring data integrity; navigating to conduct searches; and extracting information.
• Experience typing, formatting, editing, and proofreading a variety of documents and materials using desktop tools such as Microsoft Office Apps (Word, Excel, Outlook, and Access) and Adobe Acrobat.

Preference may be given to applicants with the following:

• Experience with ARCS/ORCS records classification system.
• Experience with CRMS (Corporate Records Management System).
• Experience managing FOI requests (Freedom of Information).
• Experience working in a legal office environment.
• Certification or courses related to law, information systems or equivalent.
• Experience and understanding of the legal discovery process.

WILLINGNESS STATEMENTS

• Must be willing and able to lift 50 lbs (Paper Bundles).
• Must be willing and able to work with dusty archive paper records.
• Must be willing to work with highly sensitive material that is sometimes explicit or offensive in nature.

For questions regarding this position, please contact Rebecka.Hollstein@gov.bc.ca .

About this Position:
2 Positions available.
This position has full time on-site requirements.
This competition is geographically restricted to Victoria.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO – Please do not submit a cover letter as it will not be reviewed.

Resume: YES – Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES – You will need to complete a basic questionnaire to demonstrate how you meet the job requirements.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Court and Judicial Services

Additional Information