CLK 15R – Office Manager

Posting Title
CLK 15R – Office Manager

Position Classification
Clerk R15

Union
N/A

Work Options
Hybrid

Location
Victoria, BC V9B 6X2 CA (Primary)

Salary Range
$59,015.56 – $66,749.47 annually

Close Date
10/6/2024

Job Type
Temporary Assignment (TA)

Temporary End Date
11/28/2025

Ministry/Organization
BC Public Service -> Attorney General

Ministry Branch / Division
Legal Services Branch/Business Operations Division

Job Summary

The Team
The Business Operations Division is a well-established team that plays a key role in supporting the Legal Services Branch by providing critical management services, infrastructure support, and overseeing key programs like Records Management, FOIPPA requests, and Legal Technology. With approximately 55 team members, the division is dedicated to ensuring smooth business operations and providing essential services across varying levels of management. We are committed to fostering an inclusive and equitable workplace, where diverse perspectives are valued, and all team members have the opportunity to grow and contribute to the branch’s success.

The Role
The Office Manager plays a crucial role in supporting the Business Operations Division by overseeing office administration, human resources, payroll, records management, facilities, and asset management. This position ensures that the Division runs smoothly, allowing staff to focus on delivering high-quality legal services to the province. Candidates will have the opportunity to lead impactful initiatives that enhance the work environment and operational efficiency. In this role, you’ll be part of a collaborative team that values equity, diversity, and inclusion, making a meaningful contribution to both the Division and the broader community.

Qualifications:
Education and Experience Requirements

• Secondary school graduation or equivalent supplemented by post secondary coursework/training in administrative office support or equivalent
• Minimum of one (1) year experience providing administrative and financial support services for a group of staff in an office environment
• Experience leading others

Preference statement(s)

• Experience working in an office environment providing support to managers and/or executive
• Experience supporting financial activities (budget, contract administration, AP, purchasing, or equivalent)
• Experience with records management principles, projects or procedures
• Experience coordinating facilities activities including office moves, equipment purchases and access requests

For questions regarding this position, please contact rebecka.hollstein@gov.bc.ca .

About this Position:
This position is based in Victoria.
Flexible work options are available; this position may be able to work up to 2 days at home per week subject to an approved telework agreement.
This is a temporary opportunity until November 28, 2025. This position may be extended or become permanent.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO– Please do not submit a cover letter as it will not be reviewed.

Resume: YES– A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES– You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation . Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services, Court and Judicial Services